Utilities Property Administrator at Encore

Peterborough, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

26500.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Prioritisation, Diary Management, Teamwork, Written Communication, Verbal Communication, Microsoft Outlook, Microsoft Word, Microsoft Excel, Attention To Detail, Problem Solving, Account Reconciliation

Industry

Real Estate

Description

At Encore, we’re here to make residential property management feel personal, thoughtful, and seamless. Since we opened our doors in 2004, our mission has been simple: to deliver an outstanding experience for every customer, with genuine care at the heart of everything we do. We don’t just look after buildings, we look after the people who call them home, treating each property as if it were our own. The Encore culture not only attracts the brightest talent, but also industry recognition as we've been awarded Employer of the Year on many of occasions. Our ambition is to be regarded as the most professional managing agent in the country - with a team of exceptional people who are energised by what they do. Were all about communication, collaboration, teamwork – and having fun while we work. By creating an inviting environment for our people to be inspired, learn and flourish can make all the difference. Are you highly organised, detail-oriented and great at keeping things moving behind the scenes? We’re looking for a Utilities Administrator supporting the supplier accounting function for a portfolio of properties on behalf of one of PREIM’s key clients. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment, solving problems, building strong working relationships and delivering accurate work to tight deadlines. You’ll work closely with both the client team and external utility suppliers, playing an important role in ensuring the smooth administration of utility accounts for void properties. What you’ll be doing In this role, you’ll be responsible for ensuring company policies and procedures are applied consistently and to a high standard, with a strong focus on accuracy and timely delivery. Your responsibilities will include: Managing the utilities process for a portfolio of void properties Receiving and scanning purchase invoices and statements from utility suppliers and councils Recording and allocating purchase invoices, ensuring: correct billing addresses accurate start and end dates meter readings are checked billing is accurate Contacting utility suppliers and councils to investigate and resolve billing queries Ensuring all invoice queries are investigated, or actively under investigation, within the month Closing completed properties promptly and settling final bills with all suppliers Preparing fortnightly payment runs for review by the Head of Support Services Producing creditors reports for client review Raising BACS files and bank movement reports Supporting the accounts team and other departments with day-to-day and ad hoc tasks Liaising with the key client to ensure urgent matters are handled efficiently What we’re looking for Qualifications and experience Experience in service charge client accounting would be an advantage, but is not essential Experience with Qube and/or Citrix is desirable, but not essential Skills Excellent time management, prioritisation and diary management skills Strong team-working ability, with an approachable and helpful attitude Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Outlook, Word and Excel Behaviours We’re looking for someone who is: Thorough – you have excellent attention to detail and think beyond the checklist Accountable – you take ownership and see tasks through to completion Committed – you take pride in your work and care about team performance Mature – you bring a practical, common-sense approach and spot opportunities for improvement Positive – you have a can-do attitude and contribute positively to team morale Why Work with Us?: Great Team Environment: You’ll be part of a friendly, supportive team that works hard and has fun along the way. Growth Opportunities: We believe in helping our people grow. With extensive training and development, you’ll have plenty of opportunities to advance your career. Competitive Salary & Perks: We offer a competitive salary, benefits, and a positive workplace culture where your contributions are valued. At Encore, we pride ourselves on delivering outstanding service and managing valuable residential estates with expertise and care. This is your opportunity to grow into a leadership role while making a real impact in the lives of our clients. Encore operate a hybrid working model, for this role the requirement is 3 days in the Peterborough office, 2 days from home. The salary banding for this role is £26,500

Responsibilities

Manage the utilities process for void properties, including recording purchase invoices and resolving billing queries with suppliers. Prepare payment runs, produce creditors reports, and liaise with clients to ensure efficient account administration.