OVERVIEW

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Orange County Utilities provides water resources and solid waste recovery services to protect and enrich the lives of the citizens and guests of Orange County, Florida. The Water Division ensures a safe and reliable water supply for all of Orange County Utilities¿ customers. The Water Division operates four regional water supply facilities and eight satellite water supply facilities that collectively produce approximately 71 million gallons per day.
The Water Division is seeking a highly qualified Utilities Services Specialist. This position will be responsible for the collection, accuracy, management and analysis of data, scheduling of maintenance for Water infrastructure, procurement of materials, asset documentation, etc. Work involves communicating with division staff, vendors and other Orange County personnel. Work is performed under limited supervision and is reviewed for compliance with division objectives and policies for achievement of desired results.

MINIMUM QUALIFICATIONS

Graduation with an associate’s degree and two (2) years of experience in data management, clerical, or administration responsibilities; or an equivalent combination of education, training or experience.
May require a valid Florida Driver’s License within six months of hire. Must possess excellent verbal and written communication skills.

EDUCATIONAL REQUIREMENTS

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Below is the list of potential duties. The specific responsibilities will depend on the area of assignment and may only include some of those listed.

• Monitors, maintains, and promotes data integrity in Maximo through regular audits, user training, and technical support.
• Prepares purchase requisitions and processes procurement card orders. Maintains back-order status on purchased items and follows up on all delayed orders.
• Obtains price quotes for purchases from a variety of sources including vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensure all quotes and paperwork are in compliance with Orange County policies
• Validates that receipts/invoices from vendors accurately reflect ordering information. Performs materials receiving, staging and issuing as necessary.
• Assists in managing and organizing division¿s assets, including tracking and documenting their status, condition, location, and lifecycle, ensuring accurate data entry in Maximo; Monitors, maintains, and promotes data integrity in Maximo through regular audits, user training, and technical support.
• Maintains the asset management list and the tangible inventory for the division
• Supports continuous improvement in generation, standardization, and timely completion of work orders, including preventive maintenance work orders, troubleshooting and providing guidance and support as necessary.
• Creates, modifies, audits, and maintains data in Maximo modules (i.e. Work Order Tracking, Assets, Planning, Preventive Maintenance, Purchasing, Inventory, etc.) according to the established procedures.
• Develops and executes reports in Maximo and Excel.
• Supports maintenance and operations efforts at water facilities. Communicates effectively with management and field staff to ensure data quality and work timeliness and efficiency.
• Creates, screens, routes, schedules, performs quality control of work orders in Maximo.
• Coordinates division wide initiatives
• Performs miscellaneous administrative duties and gathers other information as directed by management.
• Performs other duties as assigned.