Job Title: Vehicle Administrator
Location: Paul Rigby Polestar Solihull & Erdington (and some working from home)
Job Type: Part-time, Permanent
Hours: Monday – Friday, 30 hours per week
Full Job Description
Paul Rigby Ltd is seeking an experienced Vehicle Administrator to join our team at Polestar covering 2 sites. As a premium car dealer group renowned for excellence, we take pride in delivering the highest quality standards to our valued customers. Due to continued growth, we are looking for a passionate individual with exceptional attention to detail, a proven track record of providing outstanding service, and a commitment to excellence. The successful candidate will play a key role in ensuring that all paperwork and compliance requirements are met efficiently.

Responsibilities:

• Complete all relevant documentation for vehicle purchases.
• Maintain accurate deal files with proper filing of all documents.
• Prepare and finalise all sales invoices; verify against finance documents as required.
• Ensure accuracy of handover documents, part exchange details, and warranty documentation.
• Ensure that the sales teams follow administration guidelines and all paperwork is completed correctly.
• Maintain an up-to-date Sales DOC (Daily Operating Control) spreadsheet.
• Update V5C documents for all sold vehicles.
• Administer vehicle warranties effectively.
• Conduct due diligence for vehicle unit funding and prepare for routine audits.
• Process vehicle purchase orders and create relevant job cards for aftersales purposes.
• Invoice aftersales work to the correct internal departments.
• Place orders for vehicle parts and accessories via email.

The Ideal Candidate:

• Has excellent interpersonal skills, with energy and enthusiasm.
• Demonstrates a high level of attention to detail.
• Maintains a positive attitude and a logical, systematic approach to work.
• Shows openness, honesty, and trustworthiness.
• Manages time effectively and takes personal responsibility for tasks.
• Possesses a great telephone manner and at least 1 year of experience in a similar role.
• Has strong communication and active listening skills.
• Experience with CRM systems is advantageous.

Benefits:

• Competitive salary based on experience.
• Paid holidays.
• Company pension scheme.

If you’re passionate about automotive administration and ready to join a dynamic team, we’d love to hear from you!
Paul Rigby Ltd is an equal opportunity employer and welcomes applicants from all backgrounds.
Job Types: Full-time, Part-time
Pay: £14.21 per hour
Expected hours: 30 per week
Work Location: Hybrid remote in Solihull B91 3G

• Complete all relevant documentation for vehicle purchases.
• Maintain accurate deal files with proper filing of all documents.
• Prepare and finalise all sales invoices; verify against finance documents as required.
• Ensure accuracy of handover documents, part exchange details, and warranty documentation.
• Ensure that the sales teams follow administration guidelines and all paperwork is completed correctly.
• Maintain an up-to-date Sales DOC (Daily Operating Control) spreadsheet.
• Update V5C documents for all sold vehicles.
• Administer vehicle warranties effectively.
• Conduct due diligence for vehicle unit funding and prepare for routine audits.
• Process vehicle purchase orders and create relevant job cards for aftersales purposes.
• Invoice aftersales work to the correct internal departments.
• Place orders for vehicle parts and accessories via email