COMPANY DESCRIPTION

ADEP Precision Contracting (ADEP) aims to be the safest and most reliable demolition and remediation contractor in the nation, dedicated to client and employee excellence. Our mission is to deliver environmental and demolition contracting services safely, reliably, and efficiently while prioritizing environmental soundness. Over the past three decades, our experienced management team and field employees have executed high-profile projects across several states. ADEP values safety, reliability, integrity, building relationships, and hard work.

EXPERIENCE

• Accounts Payable Experience. Direct experience in accounts payable, particularly within the construction industry, with strong knowledge of cost accounting 3+years required.
• Software Proficiency. Experience with Microsoft Office - Excel and Outlook required. Accounting Software such as QuickBooks and Bill.com 3+ years preferred
• Vendor Management. Experience in managing vendor relationships, including handling inquiries, resolving issues, and maintaining accurate vendor records. 3+ years preferred.
• Certified Payroll. Tactical experience in certified payrollis a plus, not a requirement.
• Construction/Payroll Specific Software. Experience and knowledge of FieldFlo and Paylocity is a plus, not a requirement.
  Salary DOE
  Benefits:
  Medical, dental, vision, 401K, and PTO
  Job Type: Full-time
  Pay: $25.00 - $30.00 per hour
  Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Irvine, CA 92606 (Preferred)

Ability to Relocate:

• Irvine, CA 92606: Relocate before starting work (Preferred)

Work Location: In perso

ROLE DESCRIPTION

This is a full-time, on-site role located in Irvine, CA for a Vendor Accounting Specialist. The Vendor Accounting Specialist will be responsible for managing vendor accounts, processing payments, reconciling statements, and maintaining accurate financial records. Daily tasks include handling vendor inquiries, managing invoices, and maintaining strong vendor relationships. This position has added administrative assistant duties that support the finance department and the Controller.

CORE RESPONSIBILITIES

• Vendor master data management: Verifying and updating vendor information, including contact details, tax forms, and payment terms. Maintaining and auditing Certificate of Insurance (COI) documents verifying vendor’s insurance coverage. Maintaining updated W9 documents.
• Accounts payable processing. Receiving, reviewing, coding, and entering invoices into the accounting system, ensuring accurate account allocation and compliance with company policies.
• Payment processing and scheduling. Preparing checks, and scheduling payments based on vendor terms and company policies.
• Reconciliation. Reconciling vendor statements, investigating and resolving discrepancies related to invoices, payments, or deliveries. Credit Card Charges. Expense Reports. Month-end.
• Vendor communication. Communicating with vendors to clarify discrepancies, obtain missing information, address inquiries, and negotiate payment terms.
• Supplier Releases. Responsible for responding to vendor requests for prelim information and for obtaining corresponding vendor releases, submitting the same to ADEP’s customers to avoid payment holds. Develop and maintain a system to track needed releases and archive releases once received, in accordance with company policy.
• Accounts Receivable Collections. Maintaining and updating master client invoice log to ensure ADEP is in compliance with all paperwork to ensure timely payments. Regular follow up with clients for status updates on monthly client payments.

ADDITIONAL RESPONSIBILITIES

• Finance Administrative Assistant duties as assigned by the Controller.
• Collection tasks, as assigned by the Controller.
• Payroll field tasks and assistance with timecards, hours tracking, job costing and certified payroll tasks as assigned by the Controller.
• Any other duties as assigned.