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Vendor Management Coordinator at City of Memphis
Memphis, Tennessee, United States -
Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

92456.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Vendor Onboarding, Performance Monitoring, Compliance Tracking, Relationship Management, Documentation, Data Accuracy, Contract Compliance, Insurance Requirements, Regulatory Standards, Vendor Inquiries, Procurement Policies, Vendor Expiration Tracking, Training Sessions, Process Improvement, Reporting, Risk Exposure

Industry

Government Administration

Description
Salary Range: $60,029.62 - $92,456.00 Works under the supervision of the Finance Contract Administrator by overseeing all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management. Coordinates the onboarding process for new vendors, ensuring all required documentation (W-9s) is complete and compliant. Maintains and updates vendor records in procurement systems (e.g., Oracle, SAP) to ensure data accuracy and integrity. Monitors vendor compliance with contract terms, insurance requirements, and regulatory standards. Serves as a point of contact for vendor inquiries, resolving issues or escalating as appropriate. Collaborates with the procurement, legal, and risk management teams to enforce vendor-related policies. Tracks vendor expiration dates (e.g., COI renewals, licenses) and proactively notify departments and vendors of upcoming deadlines. Supports procurement initiatives by identifying underperforming vendors and recommending alternatives. Assists with vendor outreach and education efforts, including training sessions and informational resources. Generates reports on vendor activity, performance, and risk exposure for management review. Participates in system upgrades and process improvement initiatives related to vendor management.
Responsibilities
Oversee all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management. Serve as a point of contact for vendor inquiries and collaborate with various teams to enforce vendor-related policies.