Vendor Management Officer at Spektrum

Oeiras, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Procurement, Contract Administration, Cross-Functional Coordination, Compliance, Performance Oversight, Organizational Skills, Analytical Skills, Communication Skills, Negotiation Skills, Report Preparation, Data Analysis, Problem-Solving, Decision-Making, Attention to Detail

Industry

Staffing and Recruiting

Description

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you. Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects. Who we are supporting The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium. The NCIA provides a wide range of services, including: Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats. Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations. Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces. Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks. Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers. Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities. The program Assistance and Advisory Service (AAS) The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V. To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce. Role ID – C004448 Role Duties and Responsibilities On-boarding and off-boarding of service contractors under Advisory and Assistance Services (AAS) and other procurement vehicles if required. Drafting, reviewing, and finalizing Statements of Work (SOW) for a variety of service requirements. Identifying and recommending the most suitable procurement strategy in line with NATO procurement policies. Coordinating with Acquisition, Project Managers, and relevant branches to ensure smooth and compliant vendor selection and contract execution. Administering contracts and monitoring performance when required. Maintaining and updating the Vendor Management Portal, including templates, guidelines, and vendor data records. Producing the monthly Vendor Management newsletter and other communications to stakeholders. Preparing analytics, metrics, and reports to support decision- making and ensure transparency. Overseeing compliance with procurement rules, contractual obligations, and security requirements throughout the vendor engagement process. In addition, the Vendor Manager supports the Smart Sourcing Manager in the development and execution of the NCI Academy's smart sourcing strategy Essential Skills, Experience and Certifications Demonstrated experience in vendor management, procurement, or contract administration, preferably within a similar organizational or industry context. Experience working in a cross-functional environment requiring coordination among multiple departments Proven record of maintaining compliance and achieving performance outcomes through effective vendor oversight. Excellent organizational and analytical skills, with the ability to manage multiple contracts and priorities simultaneously. Strong communication and negotiation skills for effective engagement with vendors and internal stakeholders. Proficiency in report preparation, data analysis, and documentation for vendor performance and compliance tracking. Problem-solving and decision-making skills, with the ability to address operational issues promptly and effectively. High attention to detail and accuracy in reviewing contracts, invoices, and vendor documentation Working Location Oeiras, Portugal Working Policy Onsite Travel Some travel to other NATO sites may be required Security Clearance Valid National or NATO Secret personal security clearance We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Responsibilities

The Vendor Management Officer will be responsible for on-boarding and off-boarding service contractors, drafting and finalizing Statements of Work, and ensuring compliance with procurement rules. They will also maintain the Vendor Management Portal and produce analytics and reports to support decision-making.