Vendor Management Specialist at Aston Carter

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

32.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Customer Service, MRP Systems, Microsoft Office, Data Entry, Ticketing Systems, Cross-functional Coordination, Order Tracking, Administrative Support, Blueprint Interpretation, Reporting, Communication

Industry

Staffing and Recruiting

Description

Job Title: Vendor Management Specialist Job Description This mid-size manufacturing firm is seeking three Vendor Management Specialists for a 6‑month temp-to-hire opportunity in South Seattle, WA. In this role, you manage a shared inbox, support 25–50 vendors, and ensure customer orders align with internal processes and production capabilities. You review and verify orders in the MRP system, communicate regularly with customers, and collaborate closely with production to meet required delivery dates. Responsibilities Manage a shared email inbox daily and respond to customer and vendor inquiries within established time frames. Support and maintain relationships with approximately 25–50 vendors, ensuring clear communication and timely follow-up. Review the MRP system to ensure customer order due dates align with required delivery dates and production capacity. Verify customer purchase orders against internal work orders to confirm the company can comply with process requirements. Ensure all process requirements are correctly flowed down from customer purchase orders to internal work orders. Provide continuous updates to customers on the status of their orders within the allotted four-hour response time. Communicate with customers to obtain additional blueprints, drawings, or other documentation required for processing orders. Coordinate with production teams to obtain estimated completion dates (ECDs) for orders and relay this information to customers and vendors. Prepare orders in ship-out or other designated areas as needed to support on-time delivery. Develop daily reports on order status and communicate key updates and priorities to production. Collaborate regularly with production floor personnel and supervisors to resolve issues and keep orders on schedule. Perform data entry and maintain accurate records in ticketing systems, spreadsheets, and other administrative tools. Utilize Microsoft Office and other software tools to track orders, generate reports, and support operational workflows. Essential Skills High School Diploma or General Education Degree (GED) required. Experience in customer service, with a focus on timely and professional communication. Experience in vendor management, preferably supporting multiple vendors simultaneously. Familiarity with manufacturing processes and working in a manufacturing environment. Ability to review and work within an MRP system to validate order due dates and requirements. Proficiency with Microsoft Office, including email, spreadsheets, and basic document preparation. Strong administrative support skills, including accurate data entry and recordkeeping. Experience using a ticketing system and managing a high-volume email inbox. Ability to coordinate with cross-functional teams, including production and operations. Comfort communicating order status, requirements, and issues clearly to customers and internal stakeholders. Ability to meet strict response times, including providing order status updates within a four-hour window. Additional Skills & Qualifications Prior experience in a manufacturing or production environment is highly beneficial. Previous exposure to operations or supply chain functions is an advantage. Strong organizational skills and the ability to manage multiple orders and vendors at once. Attention to detail when verifying purchase orders, work orders, and process requirements. Ability to interpret and work with blueprints, drawings, or related documentation is a plus. Comfort developing and maintaining daily reports for production and operations teams. Strong interpersonal skills and confidence engaging with production floor personnel and leadership. Motivation to grow with a firm that is expanding and offers long-term opportunities. Work Environment The role is based on-site in a manufacturing environment in South Seattle, WA. You will regularly move between an office setting and the production floor, engaging directly with production teams and supervisors. The position offers two shifts: a 6:00 a.m. to 2:30 p.m. shift and a 9:00 a.m. to 5:30 p.m. shift. The work involves frequent use of computers, MRP systems, ticketing tools, and Microsoft Office for email, reporting, and data entry. You must be comfortable walking the production floor, speaking with managers and staff, and working in a dynamic, fast-paced setting. The company is growing significantly and offers practical benefits such as free parking. Pre-employment drug screening and a background check are required as part of the hiring process. Job Type & Location This is a Contract to Hire position based out of Seattle, WA. Pay and Benefits The pay range for this position is $28.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Seattle,WA. Application Deadline This position is anticipated to close on Jul 4, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Manage a shared inbox and maintain relationships with 25-50 vendors to ensure customer orders align with production capabilities. Coordinate between customers and production teams to provide order status updates and verify process requirements in the MRP system.