Vendor Management Specialist at Creighton University

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

0.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Data Entry, Data Validation, Regulatory Compliance, Payment Processing, 1099 Administration, Expense Module Administration, TDX Ticketing System, Unimarket, Banner Finance, CUBuyplus, Microsoft Office, Interpersonal Skills, Verbal Communication, Written Communication, Multi-tasking

Industry

Higher Education

Description

The Vendor Management Specialist (VMS) is responsible for managing vendor data and information, primarily setting up and maintaining vendor access in Banner Finance and the Unimarket eprocurement system while also ensuring vendor data integrity, regulatory compliance, and timely, accurate payments across the University. The VMS is also responsible for managing vendor payment method, remit-to information, e.g., as well as administrating the university’s 1099 process. The VMS will also co-administrate the expense module. Essential Functions Vendor setup and management – Processing vendor requests from TDX ticketing system, sending registration invites to vendors, setting up light suppliers, maintaining integrity of the supplier module in CUBuyplus. Also participating in collaboration events with other Unimarket customers to build knowledge base, share improvement opportunities, and build a network of process/information resources. (65% data entry, 35% data validation, approvals). Vendor payment management – Maintaining vendors’ ACH information and maintaining current records. 1099 Process – Compiling, organizing, and reporting 1099 information annually. Expense Module co-management – Setting up user profiles as needed and monitoring shared mailbox. Special Projects – As projects and initiatives are presented for continuous improvement, e.g. vendor database and finance system cleanup, initiatives to update vendor payment method to ACH, etc. Qualifications: High school diploma or equivalent required. Associate’s Degree and/or accounting background preferred. Proficiency with Microsoft Office and other business software. 3- 4 years’ administrative support experience preferred. Knowledge and experience in higher education preferred. Knowledge, Skills, and Abilities: Experience in higher education preferred. Strong interpersonal skills, e.g. tact, diplomacy, negotiation, listening) as well as professional verbal and written skills. Ability to multi-task to meet deadlines. Desire to learn new tasks with increasing responsibilities. Knowledge of Banner preferred; ability to learn new technology and applications. Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination. Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources at HR@creighton.edu. Creighton University seeks candidates who understand, respect, and can contribute to the University's mission and values.

Responsibilities

The specialist manages vendor data, including setup, maintenance, and access in financial and eprocurement systems like Banner Finance and Unimarket, ensuring data integrity and compliance. This role also handles vendor payment methods, administers the annual 1099 process, and co-administers the expense module.