Vendor Master Compliance Coordinator at Texas Children's Careers

, , United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Data Integrity, Accounts Payable, Regulatory Compliance, IRS Documentation, Training Facilitation, Data Entry, Audit Research, Vendor Reporting, Process Improvement, Communication, Problem Solving, Attention to Detail, Time Management, Collaboration, Data Management, Information Protection

Industry

Hospitals and Health Care

Description

We're searching for a Vendor Master Compliance Coordinator, someone who works well in a fast-paced setting. In this position, you'll be responsible for accurate and timely administration of all vendor master systems, including but not limited to ERP, SharePoint, shared inboxes, and OnBase. You’ll be responsible for preventative controls as part of a customary Accounts Payable review of vendor master data and compliance with regulatory guidelines. In addition, this position will assist in the ongoing implementation of business process improvements while administering established compulsory, best practice, and organizational vendor controls. Think you’ve got what it takes? Job Duties & Responsibilities • Ensure vendor data integrity and acts as the key liaison between the business data owner, Sourcing, Compliance, Internal Audit, Supply Chain, Process Owners, and Accounts Payable • Take necessary precautions to ensure Protection of Information • Create and maintain vendor data for use by leaders, while adhering to company standards • Categorize payees as U.S. or non-U.S. for appropriate IRS documentation, reporting, and taxable withholding • Facilitate ongoing training to existing AP personal and business owners on reportable and taxing requirements regarding Form 1099-MISC to each person/business paid at least $600 in rents, services (including parts and materials), prizes and awards, or other income payments within a taxable year, as defined by the IRS • Oversee AP personal data entry of invoices to ensure appropriateness to indicate reportable events when criteria is met to have a Form 1099-Misc issued • Assist in maintaining desk procedures • Assist AP Leadership in researching solutions for remediation items as identified by management, internal controls, and internal/external auditors • As a result of performed audits, provide input to close any outstanding items. These items will be tracked in action plans and will track to show movement to resolution (i.e. ineffective, partially implemented, and effective) • Generate monthly vendor inactivity reports, distribute and liaise with appropriate parties to gather feedback on unused vendors, and inactivate in accordance with defined desk procedures • Generate monthly duplicate vendor reports and resolves all discrepancies in a timely and efficient manner • Manage entryways for vendor modifications via setup queues and outlook inbox • Manage ERP work list items Skills & Requirements • High School Diploma or GED required • Bachelor's degree in business, accounting, or finance preferred • 7 years of accounts payable, payroll, finance, and/or vendor reporting experience required • Accounts Payable certification or Certified Fraud Examiner preferred

Responsibilities

The Vendor Master Compliance Coordinator is responsible for the accurate administration of vendor master systems and ensuring compliance with regulatory guidelines. This role also involves maintaining vendor data integrity and facilitating training on IRS reporting requirements.