Venue Coordinator at Marion Co Public Library

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

53664.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Multi-tasking, Problem Solving, Client Relations, Marketing, Organizational Skills, Communication, Time Management, Negotiation, Sales, Stress Management, Team Collaboration, Attention to Detail, Customer Service, Logistics Management, Proposal Writing

Industry

Libraries

Description

Position Details * Title: Venue Coordinator * Location: Events @ Central Library * Hours: Full-time,40 hours per week * Schedule: Varies each week based on events, but will include most Saturday days/evenings; weekdays are based on events schedule * FLSA Status: Exempt * Starting Annual Salary: $53,664 * Submission Deadline: February 12, 2026 at 11:59 pm. Please apply online at www.indypl.org [http://www.indypl.org/]. Candidates will be updated on their status via email, please no phone inquiries. A successful candidate will… * Have a Bachelor’s degree with a Certificate in Event Planning and Management, or Bachelor’s degree in related field, or equivalent work experience. * Have 3 to 5 years of related work experience. * Have the ability to multi-task in a fast-paced environment and proactively handle high stress situations and any emerging problems at events while maintaining a calm demeanor. * Ability to manage and organize events independently. * Be able to work day, evening, and weekend hours as required. What does the job look like? * Builds relationships and markets/sells the library facility to clients and vendors at networking functions, industry shows, phone call inquiries, email inquiries, and site tours to increase usage and revenue while maintaining ongoing relations with past clients. * Creates event proposals and present proposals to prospective clients. * Creates event reservations, finalize rental agreements, and accept payments. * Creates event timelines, details, and internal needs that reflect the requested needs of the client; reviews all timelines for accuracy. * Meets all deadlines for events and produces satisfying results for clients. * Participates in or conducts event review meetings to keep Building and Events staff up to date on upcoming meetings and events. * Creates/sends clients post-event surveys to gain feedback on events; provides client feedback report to Events Manager. * Conducts site tours, planning meetings, and final details meetings with clients to determine needs and organize logistics for a successful event. * Creates and maintains trusting and close relationships with wedding clients to ensure a positive, low-stress experience. * Creates marketing for magazine ads, magazine features, online ads, bridal rate cards, bridal packets, etc. * Creates weekly setup/teardown schedule and diagrams for all internal and external events. * Willing to work an irregular schedule including frequent nights, weekends and holidays based on events scheduled. * Able to cope with daily job-related stress. Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position. What’s In It for You? We offer our employees a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid long term disability, and low rates on group life coverage, 11 paid holidays each year, generous amounts of PTO, and a fully funded, Library paid pension plan. The Library proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels. We are proud to be an EEO/AA employer M/F/D/V.

Responsibilities

The Venue Coordinator builds relationships and markets the library facility to clients and vendors while managing event logistics. They create event proposals, finalize agreements, and ensure client satisfaction through effective communication and organization.