Veterinary Client Service Representative at Scout Veterinary Urgent Care

Wheaton, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

27.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Multitasking, Financial Recordkeeping, Digital Recordkeeping, Veterinary Software, Scheduling Systems, Bilingual

Industry

Description

Become an Urgent Care Veterinary Client Service Representative at Scout Veterinary Urgent Care – Wheaton, IL Scout Veterinary Urgent Care is expanding to Wheaton, IL—and we’re looking for an experienced, compassionate Client Service Representative to join our growing team! Work Style & Culture Fit As a Veterinary Client Service Representative (CSR) at Scout, you’ll be the first point of contact for pet families seeking urgent care. You’ll play a critical role in creating a welcoming, efficient, and empathetic experience—whether in person, over the phone, or online. Your work helps set the tone for the entire visit and ensures smooth coordination between clients and the clinical team. Key Responsibilities Greet clients and pets with warmth and professionalism Manage check-in and check-out processes efficiently Answer phones, schedule appointments, and respond to inquiries Communicate clearly about wait times, services, and costs Handle payments and maintain accurate financial records Support digital recordkeeping and client communications Collaborate with clinical staff to ensure seamless patient flow Maintain a clean and organized front desk, lobby area, and exam rooms. Qualifications Required: High school diploma or equivalent 2+ years experience in customer service, preferably in a veterinary or healthcare setting Strong communication and multitasking skills Comfort with fast-paced, emotionally sensitive environments Basic computer proficiency and familiarity with scheduling systems Preferred: Experience in veterinary urgent care or emergency settings Familiarity with veterinary software and digital platforms Bilingual (Spanish/English) is a plus Compensation & Benefits We offer all the benefits you’ve come to expect – and then some. $23 – $27/hour Professional growth opportunities Unlimited CE allowance and uniform support 401(k) with match after 90 days Paid parental leave Professional development support Why Scout? We care... a lot. Founded by 2 DVMs we have an employee and team first philosophy. We are servant leaders that are always willing to put in the work to do what's right. We support our teams with structured on-boarding, quarterly check-ins and give the flexibility to all our clinicians to make the best decisions for patients and teams. We’re building something meaningful—and we’re doing it together. Whether you’re here to focus on your craft or help shape the future of our growing network—or both—you’ll find purpose, support, and possibility here. We lean into innovation. In an age where AI is changing the landscape, we are embracing the future in ways that support the people needed to deliver care. If you are wondering what it's like to work with a group that values your voice, your growth, and a patient’s first approach, Let's talk. We are building something truly unique and are excited to share our vision.

Responsibilities

As a Veterinary Client Service Representative, you will greet clients and pets, manage check-in and check-out processes, and communicate about wait times and services. You will also collaborate with clinical staff to ensure seamless patient flow.