Veterinary Coordinator - Oncology at Portland Veterinary Emergency and Specialty Care

Portland, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

25.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Communication, Veterinary Records Review, Data Entry, Referral Report Auditing, Charge Auditing, Diagnostic Record Auditing, Procedure Familiarization, Protocol Adherence, Team Collaboration, Client Service, Veterinary Assistant Experience, Licensed Technician Experience

Industry

Veterinary Services

Description

Description Join Our Exceptional Team at Portland Veterinary Emergency and Specialty Care (PVESC) At Portland Veterinary Emergency and Specialty Care (PVESC), we’re building a unique and dynamic workplace where our team members thrive, grow, and continuously learn while delivering exceptional care to our patients and their families. If you’re looking to be part of a place that encourages growth, collaboration, and a sense of purpose, we want you to join our team and help us continue to create this special environment. We’re currently seeking a dedicated Oncology Client Coordinator to join our oncology department. This full-time position is ideal for candidates with prior veterinary experience—whether as a licensed technician, veterinary assistant, or an experienced client service representative. Experience in oncology is a plus but not required. About PVESC We are a growing multi-specialty emergency and specialty veterinary practice located in beautiful Portland, Maine. Our services include Emergency & Critical Care, Surgery, Internal Medicine, Oncology, Dermatology, Neurology, Cardiology, Sports Medicine and Rehabilitation, and coming in May 2026, Dentistry. With endless opportunities for professional development, PVESC is the ideal place to grow your veterinary career. We are honored to be recognized as the Best Veterinary Hospital in Maine, receiving Gold in the Portland Radio Group's Best of the 207 Awards for best veterinary hospital four consecutive years: 2022, 2023, 2024 and 2025. Why PVESC? We value our team members and are committed to providing a supportive and rewarding workplace. In addition to competitive compensation based on experience, we offer a comprehensive benefits package that includes: Medical, dental, and vision insurance Life insurance, long-term disability, and more Paid time off, paid volunteer hours, and holiday pay 401(k) with employer match Uniform allowance and personal pet discount Paid continuing education and professional development opportunities At PVESC, we foster a team-driven culture where every voice matters. We encourage all team members to contribute their thoughts, ideas, and energy to help us achieve collective success. We work collaboratively to make sure every member has the opportunity to shape their work life and grow professionally. Anticipated Schedule This is a full-time position. Monday, Tuesday, Thursday, Friday 7:00am-5:30pm Some holidays are required Compensation Starting at $22-25/hour, commensurate with experience What’s in It for You? At PVESC, we take care of our team just as we care for our patients—wholeheartedly. You’ll enjoy: A collaborative and compassionate team culture Opportunities for career growth, mentorship, and cross-training Participation in community events, with paid volunteer hours A chance to live and work in Portland, Maine—known for its ocean views, outdoor adventures, and foodie scene Join Our Team If you're eager to do meaningful work, grow professionally, and make a positive impact on the lives of animals and their families, we want to hear from you. Help us continue building something special at PVESC. Apply today to be a part of our compassionate and dedicated team! Requirements Key Responsibilities: Act as a liaison between clients, referring veterinarians, and our doctors and technicians. Monitor and manage client and veterinary communication, ensuring timely and effective information flow. Review patient records to assess any urgent concerns and ensure appropriate action is taken. Enter and update patient information in our computer system. Audit referral reports, charges, and diagnostic records from the previous week. Familiarize yourself with departmental procedures and protocols to ensure smooth operations. #ACP2

Responsibilities

The role involves acting as a liaison between clients, referring veterinarians, and internal medical staff, while monitoring and managing all client and veterinary communications for timely information flow. Key duties also include reviewing patient records for urgent concerns, updating patient information in the computer system, and auditing referral reports and charges from the previous week.