Veterinary Receptionist at Veterinary Practice Partners

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

20.0

Posted On

04 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Veterinary Terminology, Appointment Coordination, Client Communication, Payment Processing, Invoicing, Scheduling, Clinical Flow Support, Empathy, Professional Demeanor, Administrative Support, Handling Sensitive Topics

Industry

Veterinary Services

Description

Receptionist – Veterinary Front Desk Salary: $18.00-$20.00 per hour dependent on experience and skill Schedule: Monday- Friday 7:00 am- 8:00pm, Saturday 7:00 am- 4:00 pm Caring Hands Arlington is hiring a full-time customer service professional to be the knowledgeable, welcoming face at our front desk. This role goes beyond typical administrative assistant duties—it’s about delivering knowledgeable service while confidently communicating in the language of veterinary care. Whether discussing vaccines, explaining procedures, or coordinating appointments, your ability to speak the lingo and anticipate client needs will directly contribute to smoother appointments, stronger client relationships, and better patient outcomes. What to Expect As you join our team, expect to be supported in your work and home life with: All the benefits you deserve—medical, dental, vision, and retirement for full-time team members—plus an employee pet discount because we know your pets are family, too! Paid time off. Catch your breath with [x] paid holidays, [x] days of PTO, and [other PTO, ie: birthday off, mental health day, sick leave] per year. Take the time you need to recharge. 401(k) with a generous company We invest in your future while you care for our pets today. Employee referral bonus. Earn $1,000 when you refer a new team member to one of our 180+ partner hospitals across the country. Hands-on training and mentorship to support long-term growth across a variety of roles within the hospital, whether you’re aiming to grow in client care, pursue hands-on animal work, or simply build a meaningful long-term role. Key Responsibilities: Be the first point of contact: Greet clients and their pets warmly, complete the sign-in process, verify and confirm appointment details, and ensure clients feel informed and reassured. Support clinical flow: Escort clients to exam rooms, assist in relaying key information between clients and clinical staff. Manage client communications: Handle incoming calls for appointments, care questions, prescription refills, and more. Make outbound calls for appointment reminders and follow-up care. Operate with accuracy: Process payments, manage invoicing, and schedule future appointments with attention to detail. Speak the language: Understand and communicate clearly about common vaccines, lab tests, procedures, pet behavior, and veterinary terminology. Create a welcoming space: Help maintain a clean, organized, and client-ready environment—including occasionally assisting with pet-related clean-up to ensure a pleasant experience for all visitors. Qualifications: Previous experience in a medical or veterinary front desk, receptionist, or administrative assistant role Basic knowledge of veterinary terminology and procedures Comfort discussing sensitive topics (e.g., end-of-life care, financial discussions) with empathy Ability to maintain a calm, professional, and positive demeanor About Caring Hands Arlington Caring Hands Animal Hospitals are large, well-equipped, AAHA-accredited facilities. We offer convenient hours six days a week and have an open-door policy to provide excellent service to our clients. Our full-service hospitals offer state of the art care for our patients including computerized patient records, digital radiography, and in-house laboratory.

Responsibilities

The primary role involves being the first point of contact by warmly greeting clients and pets, managing the sign-in process, and supporting clinical flow by relaying information between clients and staff. Responsibilities also include handling all client communications, processing payments accurately, and maintaining a welcoming, clean environment.