Vice President Finance/Treasurer at CUSA

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Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

43000.0

Posted On

16 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accountability, Written Communication Skills, Oral Communication Skills, Decision Making, Time Management, Planning & Organizational Skills, Independence & Teamwork, Networking & Relationship Building, Creative & Innovative Thinking, Confidentiality

Industry

Non-profit Organizations

Description

The Carleton University Students Association is an incorporated, not-for-profit, student-run organization dedicated to enriching the undergraduate student experience through events, advocacy efforts, and services. POSITION DESCRIPTION Position Title: Vice President Finance / Treasurer Reports to: CUSA President/CEO Department: Executive Date Revised: February 10th, 2025 Compensation: Competitive with entry-level non-profit work at $43,000/year Contract Duration: May 1st, 2026 - April 30th, 2027 Union: Not Unionized Hours: * Full-time at 35 hours/week from May 1, 2026, to August 31, 2026 * Part-time at 25 hours/week from September 2, 2026, to April 30, 2027 _______________________________________________________________ OBJECTIVE OF THE POSITION The Vice President of Finance /Treasurer works collaboratively with the President/CEO and senior management to support the Board in achieving its fiduciary responsibilities, ensuring financial transparency, and promoting responsible financial stewardship within CUSA. CORE COMPETENCIES * Accountability * Written and Oral Communication Skills * Decision Making * Time Management * Planning & Organizational Skills * Independence & Teamwork * Networking & Relationship Building * Creative & Innovative Thinking * Confidentiality DUTIES & RESPONSIBILITIES 1. Custody of Funds: * Maintain custody of all CUSA funds and securities, ensuring full and accurate accounting of all assets, liabilities, receipts, and disbursements. * Deposit all funds in designated financial institutions as determined by the Board. * Disburse funds as authorized, ensuring proper documentation and vouchers for all transactions. * Present monthly financial reports to the Board and prepare midterm and annual financial statements. * Lead the allocation of expenses during the annual budget creation with the President/CEO and Finance Manager. 2. CUSA Board: * Provide required notices and attend all Board and committee meetings. * Uphold high standards for Board conduct, focusing on fiduciary responsibilities and adherence to policies and bylaws. * Present financial updates on executive and business operations monthly. * Submit midterm and annual reports, including audited financial statements, at the Annual Meeting. 3. Student Funds: * Oversee CUSA’s student financial programs, including the Student Initiative Fund, Academic Resilience Fund, and Accessibility Fund. * Collaborate with the executives and full-time staff to secure sponsorships and grants. 4. Operations and Management: * Support CUSA businesses in development projects and special initiatives. * Collaborate with Business Managers and the Finance department to provide monthly financial reports. * Assist the Board in setting the annual CUSA Health and Dental Plan. 5. Supervisory Responsibilities: * Ensure a smooth transition for the incoming Vice President of Finance / Treasurer. * Create a comprehensive transition handbook to guide and support the incoming Vice President of Finance/Treasurer, detailing key processes, responsibilities, and best practices. PERFORMANCE INDICATORS (KPIS) To measure success, the Vice President of Finance/Treasurer will be evaluated based on the following key performance indicators: 1. Financial Reporting & Compliance: * Ensure 100% of financial reports are submitted to the Board within 48 hours of scheduled deadlines. * Maintain accurate financial records, ensuring zero discrepancies in audits. 2. Budget Management: * Successfully manage and allocate funds, ensuring 95% adherence to the annual budget. * Facilitate timely completion of the annual budget by the start of the fiscal year. 3. Student Fund Oversight: * Ensure 100% of student funds (e.g., Student Initiative Fund) are allocated according to guidelines. * Increase external sponsorships and grants by 10% year-over-year. 4. Operational Support: * Provide monthly financial reports to CUSA Businesses and departments with at least 90% reporting accuracy. * Contribute to the successful execution of 2 business development projects annually. 5. Financial Literacy Initiatives: * Organize and lead 3 financial literacy workshops or sessions annually to enhance student knowledge on budgeting, saving, and financial planning. ELIGIBILITY / QUALIFICATIONS / EXPERIENCE Minimum Requirements: * Must be a registered full-time or part-time undergraduate student at Carleton University for two consecutive semesters, including the application semester. * Must remain registered as a student throughout the term of office. * Previous CUSA Presidents or Vice Presidents are ineligible. * Strong organizational, communication, and interpersonal skills. * Ability to manage multiple projects and meet tight deadlines. * Availability to work in-person during regular business hours for the duration of the contract. Preferred Qualifications: * Familiarity with financial statements and the Not For Profit Corporations Act (2010). * Proficiency in Excel, Google Suite, and other financial management tools. * Prior experience in student government, finance, or non-profit organizations. * First Aid and CPR Training (an asset). HOW TO APPLY Please send your resume and cover letter by Monday, February 2nd, 2026, at 12:00 AM. CUSA values employment and educational equality and welcomes applicants from diverse groups, including (but not limited to): women; aboriginal people; people of colour; people with disabilities; international students; and gay, lesbian, bisexual, transgendered people.

Responsibilities

The Vice President of Finance/Treasurer is responsible for maintaining custody of all CUSA funds, ensuring financial transparency, and supporting the Board in achieving its fiduciary responsibilities. This role includes presenting financial reports, overseeing student financial programs, and collaborating with senior management.