Vice President, Head of Compliance Department (M/F)

at  Fundamentals SA

ABOUT US

At Fundamentals, we offer more than just a job—we provide the opportunity to be part of a dynamic, forward-thinking team where your talents will be recognized, your ideas encouraged, and your career growth fully supported. This is your chance to join an organization driven by innovation, collaboration, and a shared commitment to excellence in the fast-evolving financial sector.
As a Professionnel du Secteur Financier (PSF de support) specializing in investment fund administration in Luxembourg, we provide a wide range of tailored solutions to our clients, including domiciliation, corporate secretarial, accounting, fund administration, directorship, tax compliance, and company winding-up assistance. Our corporate culture fosters transparency, inclusivity, and open communication, empowering each individual to contribute their unique perspectives. Growth is at the heart of our company, and it’s a continuous journey for both the organization and the people who make it thrive. Think Bold, Act Trustworthy, and Grow Together.

ROLE OVERVIEW

We are seeking a Vice President, Head of Compliance Department to lead our compliance function and ensure our operations fully adhere to Luxembourg regulatory requirements, particularly those set by the Commission de Surveillance du Secteur Financier (CSSF). The Head of Compliance will oversee the company’s compliance framework, drive regulatory strategy, and act as the key liaison with the CSSF. This leadership role requires a deep understanding of AML/KYC procedures, risk management, and financial regulations, ensuring the company maintains a strong compliance culture.

KEY RESPONSIBILITIES

• Lead and manage the Compliance Department, ensuring adherence to CSSF regulations and all applicable financial sector laws.
• Act as the primary contact for the CSSF, managing regulatory inquiries, reporting obligations, and inspections.
• Develop and oversee the implementation of compliance policies, procedures, and internal controls.
• Monitor and assess regulatory developments, providing strategic guidance to senior management and ensuring proactive adaptation.
• Conduct internal compliance audits and risk assessments, ensuring continuous regulatory adherence.
• Oversee client onboarding and ongoing monitoring, ensuring strict compliance with AML/KYC requirements.
• Supervise investor KYC processes for fund administration and transfer agency services, ensuring full due diligence.
• Track CSSF newsletters and regulatory updates, ensuring timely implementation of necessary compliance measures.
• Ensure compliance with Anti-Money Laundering (AML) regulations, particularly during the client onboarding process, by conducting due diligence, screening clients against sanction lists, and implementing enhanced due diligence measures when necessary.
• Develop and oversee the company’s AML policies and procedures, ensuring alignment with the latest regulatory requirements.
• Conduct AML training for employees to reinforce compliance culture and awareness of financial crime risks.
• Deliver training and guidance to staff on compliance matters, ensuring best practices are followed.
• Minimize legal risks by ensuring adherence to current and proposed legislation, recommending new procedures, and ensuring compliance with financial reporting regulations.
• Define and implement compliance strategies, evaluating regulatory trends, setting key risk indicators, and driving continuous improvement.
• Lead engagement with external auditors, regulators, and relevant stakeholders on compliance matters.