Vice President, Records Management at New York City Economic Development Corporation

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Dec, 25

Salary

125000.0

Posted On

17 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Digital Archiving, Knowledge Transfer, Collaboration, Continuous Improvement, Data Analysis, Problem-Solving, Communication, Budget Management, Training, Compliance, Metadata Standards, Document Management Systems, Legal Holds, Records Classification, User-Focused Approach

Industry

Government Administration

Description

Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. Position Overview: The Vice President of Records Management leads the strategic and day-to-day operations of the Records Management Department, supporting NYCEDC’s efforts to maintain organized, accessible, and compliant records. This role oversees a small but dedicated team and works across departments to ensure that both digital and physical records are efficiently managed. In addition, the Vice President will be a key participant/leader in creating and implementing the corporation’s knowledge transfer program. The ideal candidate brings a background in records management, libraries, or digital archiving and knowledge transfer and is excited to apply the candidate’s expertise to a mission-driven organization. This role values collaboration, continuous improvement, and balancing operational needs with practical and user-friendly records and knowledge transfer policies. If you have experience in archives, library science, or digital records management and knowledge transfer and are looking for an opportunity to lead a team while maintaining a strong work-life balance, we encourage you to apply. Essential Duties & Responsibilities: Supervises Records Management staff including recruiting, hiring, and delegating and assigning work as appropriate to employees' capabilities and NYCEDC needs. Ensures all employees are oriented to their position and provided with appropriate training, professional development and continuing education; monitors performance, provides coaching and feedback on an ongoing basis; maintains a positive work environment. Develops and manages budget by assessing personnel, technology and operational needs; prepares cost-benefit analyses and feasibility studies. Strives to obtain compliance with the Records Management policy and retention schedule and ensures that both meet legal requirements and are up to date. Provides orientation and training to the corporation's staff, supervising and answering complex Records Management Help Desk inquiries. Performs data analysis and identifies opportunities for cleanup and normalization, especially with respect to legacy data. Maintains strong understanding of department functions across the corporation and strategizes outreach, training, and optimal Department efficacy; ensures all training materials contain current corporation and industry best practices. Implements and monitors records destruction. Researches records management and knowledge transfer issues, including but not limited to records retention and destruction, electronic records best practices, and information governance. Administers Legal Holds. Identifies strategies to improve Department and corporation-wide record procedures and workflows and knowledge transfer strategies. Plans the efficient and effective use of onsite and offsite storage space. Identifies any risks associated with records storage, formats, etc. and works to mitigate those risks. Correctly interprets and applies NYCEDC policies and procedures. Manages all vendor contracts, service agreements, and purchase agreements. Minimum Qualifications: At least 5 years of experience in records management, libraries, digital archives, or a related field. Experience managing document management systems or database implementation. Strong understanding of records classification, life cycle management, and digital archiving. Knowledge of metadata standards and best practices for digital records preservation. Proficiency with Microsoft 365 and records management software. Strong analytical and problem-solving skills, with a user-focused approach to records management. Demonstrated written and verbal communication skills, with the ability to work across different teams. New York City residence is required within 180 days of hire. Preferred Qualifications: Master of Library and Information Science (MLIS) or Certified Records Manager (CRM) certification. Experience in creating and implementing knowledge transfer programs. Salary Range $120,000—$125,000 USD About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy. NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives: Generous employer subsidized health insurance Medical, dental, and pharmacy plans Vision and hearing benefits Flexible spending accounts for healthcare and dependent care Short term and long-term disability coverage 100% employer covered life insurance and supplemental life insurance coverage Up to 25 vacation days Floating Holidays and Summer Fridays Parental leave - up to 20 paid weeks Retirement savings programs Company-paid 401(a) defined contribution plan 457(b) tax-advantaged retirement savings plan Tuition Reimbursement program Continuing education and professional development Public Service Loan Forgiveness (PSLF) eligible employer College savings plan Backup childcare Gym membership discounts A Calm.com membership for mindfulness and mental health support Employee discounts through Plum Benefits and much more Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization. The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents. For more information, visit our website at edc.nyc.

Responsibilities

The Vice President of Records Management leads the strategic and day-to-day operations of the Records Management Department, ensuring organized, accessible, and compliant records. This role involves overseeing a team and implementing the corporation’s knowledge transfer program.