Virtual Admin Assistant at 24x7 Direct

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

35000.0

Posted On

23 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Virtual Assistant, Administrative Support, Financial Support, Communications Support, Attention To Detail, Written English, Google Workspace, ClickUp, Canva, Xero, Record Keeping, Time Management, Independent Work, Social Media Coordination, Systems Improvement

Industry

Outsourcing and Offshoring Consulting

Description

This is a remote position. PHILIPPINE-BASED FILIPINO APPLICANTS We're looking for a proactive, organised, systems-focused Virtual Admin Assistant to provide high-level administrative, financial, and communications support in a structured, volunteer-led environment. The role requires strong attention to detail, excellent written English skills, and confidence working across cloud-based platforms. This position is ideal for someone who enjoys improving systems, maintaining accurate records, and supporting leadership with reliable, professional assistance. Key Responsibilities 1. Administration & Operational Support Manage shared inboxes and respond to general enquiries Prepare meeting agendas and assist with documentation Maintain organised filing systems in Google Drive Support internal communications and record-keeping Provide general executive and committee administrative support 2. Systems & Platform Management Work confidently within Google Workspace (Email, Drive, Docs, Sheets) Manage tasks and workflows in ClickUp (or similar task management software) Create or adapt branded materials using Canva Support structured digital processes and documentation 3. Finance Administration Support Enter bills and invoices into Xero Maintain accurate digital financial records Prepare and export financial reports as required Assist with reconciliation preparation under direction (no decision-making authority) 4. Grants & Research Support Research relevant grant opportunities Track grant deadlines and requirements Draft initial grant responses for review Assist with reporting and documentation Maintain an organised grants tracking register 5. Marketing & Communications (Desirable) Assist with social media scheduling and coordination Create or edit visual content using Canva Support community updates and announcements Work within established brand guidelines Requirements Application Criteria Strong written and verbal communication skills Proven experience working as a Virtual Assistant or in an admin role is highly preferred Demonstrated experience using Google Workspace, Xero, and ClickUp Excellent organisational, time-management skills and attention to detail Ability to work independently and follow structured processes Experience supporting finance administration and digital record-keeping Social media coordination experience is a plus Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. ✅ This role requires: Discipline and commitment to set working hours (strict shift times, not flexible) Use of time tracking software during work hours Active participation in team and client calls with your camera ON Consistent availability and responsiveness throughout your shift Treating this as a long-term, full-time job—not a side gig or freelance task ⏱ Payroll is processed bi-monthly. We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you. Benefits 1. Monthly Salary: PHP 35,000 2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month 3. You will be paid extra for overtime and Philippines public holidays 4. Probation: 6 months and after Probation 10 days annual leave credits 5 days of sick leave 5. HMO offered after 6-months probation 6. Eligible for 13th Month Pay after 30 days 7. Annual Salary Review 8. Laptop provided after 30 days 9. Permanent work-from-home role. You will have to use your own internet. 10. SHIFT TIMES: 6:30 AM to 3:30 PM Philippine time, Monday to Friday

Responsibilities

The role involves providing high-level administrative, financial, and communications support within a structured environment, managing shared inboxes, preparing documentation, and maintaining organized filing systems in Google Drive. Key duties also include managing tasks in ClickUp, entering bills into Xero, tracking grant opportunities, and supporting internal communications.