Virtual Assistant (006-00352) at Hunt St

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

1800.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Virtual Assistant, Executive Assistant, Administrative Support, Event Coordination, Travel Coordination, Organizational Skills, Time Management, Attention to Detail, Communication Skills, Problem-Solving, Tech-Savvy, Google Workspace, Microsoft 365, Slack, Asana, Document Management

Industry

Staffing and Recruiting

Description

Looking for Philippines-based candidates Job Role: Virtual Assistant Compensation range: $1200 AUD - $1800 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: A leading industry association dedicated to fostering collaboration, innovation, and growth across the payments ecosystem in Asia. We bring together banks, fintechs, payment providers, and technology leaders to exchange insights, shape policy, and build trusted networks. Through roundtables, events, research, and advocacy, the company plays a pivotal role in advancing the future of payments across the region. Role Overview: We are seeking a proactive and highly organized Executive Assistant (EA) to provide comprehensive support to the client's executive leadership team. This role combines executive assistance with administrative support for events and travel coordination. The successful candidate will be detail-oriented, resourceful, and comfortable working independently in a remote environment. Key Responsibilities: Manage daily administrative tasks, ensuring accuracy and attention to detail in every process. Coordinate and maintain calendars, scheduling meetings, and proactively flagging any conflicts or workflow challenges. Assist in the preparation and organisation of meetings, including agendas, materials, and follow-ups. Handle email correspondence, data entry, and document management efficiently and professionally. Support membership coordination, events, and communications as needed. Event support includes Provide administrative support for the planning and delivery of industry events, roundtables, and conferences. Maintain attendee lists, invitations, RSVPs, and event-related communications. Attendee lists for all events are to be maintained accurately in Zoho Backstage software. Coordinate with venues, vendors, and suppliers remotely to ensure seamless event delivery. Manage event-related documentation, checklists, and communications. Prepare transcripts and event summaries to support post-event reporting and followup. Ensure that website is up to date with current list of events. Travel Coordination Arrange domestic and international travel itineraries, including flights, accommodation, ground transport, and visas. Proactively manage changes, delays, and travel-related issues. Maintain travel diaries. Maintain digital filing systems and help streamline internal processes for better productivity. Liaise with internal teams and external partners to ensure smooth communication and task flow. Required Skills and Qualifications: Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator (at least 3 years in remote work) Excellent organisational and time-management skills with strong attention to detail. Tech-savvy and comfortable using productivity and collaboration tools (e.g., Google Workspace, Microsoft 365, Slack, Asana, or similar). Strong written and verbal communication skills. A proactive problem-solver: you anticipate issues before they arise and take initiative to resolve them. Reliable, self-motivated, and comfortable working independently in a remote environment. Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

The role involves managing daily administrative tasks, coordinating calendars, and providing support for meetings and events. Additionally, the Executive Assistant will handle travel arrangements and maintain digital filing systems.