ABOUT THE CLIENT:

Our client is a distinguished law firm based in the United States, dedicated to providing exceptional legal services. They are currently seeking a proactive and organized Virtual Assistant to support their leadership team. The ideal candidate will have experience in managing executive-level tasks with efficiency and professionalism.

REQUIREMENTS:

• Proven experience as a Virtual Assistant/ Executive Assistant or similar role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally at all levels.
• Attention to detail and high level of accuracy in all tasks.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

ABOUT THE ROLE:

We are seeking a dedicated Virtual Assistant to provide high-level administrative support to our client’s team. This role requires a detail-oriented individual who can manage a variety of administrative tasks, ensuring smooth operations within the firm.
The ideal candidate must be proficient in both English and Spanish, with a strong ability to multitask and prioritize effectively.

RESPONSIBILITIES:

• Organize the attorney’s calendar, and schedule appointments, court dates, and meetings, ensuring deadlines are met.
• Draft, proofread, and format legal documents, such as contracts, pleadings, and case briefs, under the attorney’s supervision.
• Respond to client inquiries via phone, email, or chat, providing updates and ensuring excellent customer service.
• Assist with client intake, gather case details, and maintain up-to-date case files in the legal database.
• Organize and maintain digital filing systems, ensuring confidentiality and easy access to legal documents.
• Conduct research on legal precedents, statutes, and case law to support ongoing cases.
• Prepare and submit court filings electronically, ensuring compliance with deadlines and court requirements.
• Handle administrative tasks such as managing emails, booking travel arrangements, and preparing reports for the attorney.