virtual assistant at Burjline Builders

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

39.0

Posted On

19 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Email Correspondence, Vendor Research, Contract Tracking, CRM Management, Event Timeline Development, Google Workspace, Microsoft Office Suite, Project Management Software, Time Management, Written Communication, Verbal Communication

Industry

Construction

Description

Job Overview Cherished Ceremonies Weddings, a premier wedding planning and event coordination company, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We specialise in creating unforgettable, personalised celebrations by managing every detail with the utmost care and professionalism. This is a Full-time, remote position for a candidate based in the United States, offering an excellent opportunity to support a creative team in a dynamic industry. The successful candidate will be the administrative backbone of our operations, ensuring our planners can focus on delivering exceptional experiences for our clients. Job Title: Virtual Assistant Company: Cherished Ceremonies Weddings Location: Remote (United States) Employment Type: Full-time Salary: $26 - $39 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and support tasks. Your primary duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for lead planners with clients and vendors. * Handling email correspondence, responding to initial client enquiries promptly and professionally. * Assisting with vendor research, outreach, and coordination to build and maintain our network of trusted partners. * Preparing, sending, and tracking client contracts, proposals, and invoices. * Maintaining and updating client records within our CRM system to ensure all information is accurate and current. * Developing and managing detailed event timelines, checklists, and planning documents. * Providing general administrative support to the team as required, including data entry and document preparation. * Assisting with the scheduling and preparation of content for our social media channels. Qualifications The ideal candidate will be a self-starter with a passion for organisation and a keen eye for detail. Key qualifications include: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar administrative role. * Exceptional organisational, multitasking, and time-management skills. * Excellent written and verbal communication skills with a professional and friendly demeanour. * High level of proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint). * Ability to work independently, take initiative, and manage tasks with minimal supervision. * A strong sense of discretion and confidentiality when handling client information. * Previous experience in the wedding, events, or hospitality industry is highly desirable. * Familiarity with project management software (such as Asana or Trello) and CRM systems is considered an asset. Benefits We value our team members and are pleased to offer: * A competitive hourly wage. * The flexibility and convenience of a fully remote working environment. * The opportunity to be an integral part of a passionate and creative team. * A chance to contribute to creating beautiful and memorable events for our clients.

Responsibilities

The Virtual Assistant provides administrative backbone support by managing calendars, handling client inquiries, and coordinating with vendors. They are also responsible for maintaining CRM records and developing detailed event timelines and planning documents.