Virtual Assistant - Executive Assistant at We Clone You

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

12.0

Posted On

26 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Virtual Assistance, Executive Assistance, Organizational Skills, Time Management, Communication Skills, Microsoft Office Suite, Google Workspace, Project Management Tools, Data Entry, Confidentiality, Team Coordination, Client Onboarding, Travel Coordination, Event Planning, Attention to Detail, Discretion

Industry

Business Consulting and Services

Description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in administrative / executive assistance to join our client's team and take their operations to the next level. In this role, you will be responsible for performing various tasks, including: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Handle confidential information with discretion and professionalism. Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed. Screen and direct phone calls, inquiries, and requests to appropriate team members. Organize and maintain digital files and documents. Perform data entry, create spreadsheets, and manage databases. Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries. Assist in planning and organizing company events, conferences, and meetings. Build and maintain positive relationships with clients and partners. Assist with client onboarding and ensure smooth communication between clients and the executive team. Support team members by coordinating task assignments, tracking progress, and ensuring deadlines are met. Help manage and improve team workflows using project management tools (e.g., Asana, Trello). Act as a communication bridge between leadership and team members, ensuring alignment on goals and expectations. Assist in onboarding new team members, providing guidance on systems, tools, and best practices. Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role. Experience leading or supporting teams, whether in a formal leadership role or through team coordination responsibilities. Comfortable managing priorities in a fast-paced, collaborative environment. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). Experience with project management tools (e.g., Asana, Trello) is a strong plus. Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and attention to detail. Discretion and confidentiality are essential. Work from home; Payment in dollars per working hour (40-hour week); Starting salary between 4$ - 12$ per hour depending on your experience, with room for raises based on performance; A workplace that values its people; Professional development opportunities to grow your career; Be part of a supportive team that values your input and achievements; Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients; Remember to upload your data in English, please. Including your resume.

Responsibilities

The Virtual Assistant will manage executive schedules, act as a point of contact between executives and stakeholders, and handle confidential information. Additional responsibilities include organizing digital files, managing email correspondence, and coordinating travel plans.