Virtual Assistant - Executive & Operations Assistant at We Clone You

, , Jamaica -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

7.0

Posted On

26 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Operations Management, Social Media Management, Bookkeeping, Calendar Management, Email Communication, Content Creation, Event Planning, Financial Record Keeping, Payroll Preparation, Google Workspace, Microsoft Word, Microsoft Excel, Organizational Skills, Initiative, Team Collaboration

Industry

Business Consulting and Services

Description

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level. The ideal candidate will be a true "jack of all trades", comfortable juggling executive support, light bookkeeping, and social media management. In this role, you will be responsible for performing various tasks, including: Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily; Organize and update the owner’s calendar with meetings, appointments, and reminders; Check and summarize emails each morning; respond to routine inquiries and flag urgent matters; Monitor staff group chats for updates/issues and report daily; Make and receive calls/emails on behalf of the owner with a professional, friendly tone; Follow up on outstanding invoices, urgent tasks, and pending commitments; Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.); Create, edit, and post engaging content that aligns with brand voice and energy; Collaborate with management to plan ads, campaigns, events, and promotions; Support execution of special projects, such as the 1-year anniversary celebration; Assist with finding sponsorships, partnerships, and community event opportunities; Track and record daily expenses and revenue trends; Assist with payroll preparation (tracking hours, entering data, preparing for accountant); Keep accurate financial records and allocate funds for upcoming bills; Source quality used equipment when needed; Identify and implement more efficient systems for daily operations; Maintain well-organized digital and physical records; Help develop repeatable workflows to improve team efficiency; Excellent English communication skills (spoken & written) — confident and professional on calls/emails; Extremely organized, with the ability to manage multiple priorities and keep others on track; Positive, welcoming, and energetic personality to represent the fitness brand; Experience managing social media platforms and creating/editing content; Basic bookkeeping and payroll knowledge (training provided); Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) and basic Microsoft Word & Excel; Quick learner who takes initiative and works independently; Nice to have: Experience in the fitness industry; Event planning experience; Vendor sourcing and negotiation skills; Marketing and advertising knowledge; Work from home; Payment in dollars per working hour (40-hour week); Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance; A workplace that values its people; Professional development opportunities to grow your career; Be part of a supportive team that values your input and achievements; Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients; Remember to upload your data in English, please. Including your resume.

Responsibilities

The Virtual Assistant will support the owner by managing tasks, priorities, and deadlines, as well as organizing the owner's calendar and handling communications. Additional responsibilities include social media management, bookkeeping, and assisting with special projects.