Virtual Assistant - Part Time Contractor at National Legal Aid and Defender Association (NLADA)

Anyang, Henan, China -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

30.0

Posted On

24 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Document Preparation, Expense Tracking, Vendor Coordination, Digital File Management, Proactive Problem Solving, Communication Skills, Microsoft Office Suite, Zoom, Task Management, Confidentiality, Attention to Detail, Remote Work Tools, Self-Directed, Judgment

Industry

Non-profit Organizations

Description

Company Description ABOUT THE COMPANY NLADA is America’s oldest and largest nonprofit association devoted to excellence in delivering legal services to those who cannot afford counsel. We provide advocacy, guidance, information, training, and technical assistance for members of the equal justice community, especially those working in public defense and civil legal aid. For more than a century, we have connected and supported people across the country committed to justice. Because the quality of justice in America should not depend on how much money a person has, NLADA leads a broad network of advocates on the frontlines to advance justice and expand opportunity for all by promoting excellence in delivering legal services for people who cannot afford counsel. Our strategy toward equal justice is focused on equity and centering the voices of directly impacted communities. Job Description Responsibilities Provide high-level administrative and operational support to executive leadership in a mission-driven nonprofit organization Manage complex calendars, schedule meetings, and coordinate logistics across internal teams Prepare, edit, and format executive-level documents, reports, presentations, and briefing materials Track action items, deadlines, and follow-ups to support effective decision-making and accountability Assist with administrative tasks such as invoice tracking, expense documentation, and vendor coordination, as assigned Maintain well-organized digital files and records, ensuring confidentiality and compliance with organizational policies Anticipate needs, proactively identify issues, and recommend process improvements to support executive efficiency Qualifications Proven experience providing executive-level administrative support, preferably within a nonprofit or mission-driven organization Strong understanding of professionalism, confidentiality, and discretion when working with senior leadership Exceptional organizational skills and attention to detail, with the ability to manage competing priorities independently Excellent written and verbal communication skills, with the ability to draft polished executive correspondence Proficiency with remote work tools, Microsoft Office Suite, Zoom, and project/task management platforms Comfortable working part-time in a remote environment and communicating effectively across time zones Self-directed, dependable, and proactive, with strong judgment and problem-solving skills Alignment with nonprofit values and a commitment to supporting organizational mission and impact Equipment Requirements: As a consultant-level virtual assistant, candidates must provide their own professional-grade equipment, including a reliable computer with sufficient processing power to support multitasking (minimum 16 GB RAM and SSD storage), high-speed internet with a backup connection, and a private, secure workspace. A high-quality webcam, microphone, and adequate lighting are required for client-facing meetings. Candidates must also use secure systems, including a VPN, password manager, and multi-factor authentication, to protect confidential client information. Additional Information Salary Information: The salary range for this position is $25.00 to $30.00 per hour, depending on experience. This is contract work @ 20 hours per week. Fully remote, highly prefer Eastern time zone. Physical Demands: Constantly stationary; occasionally requires moving about the office and frequently to attend meetings. Constantly operates a computer and other office productivity machinery. Frequently communicates and exchanges information. Seldom requires lifting of up to 10 pounds. NLADA is committed to fair employment practices and equal employment opportunity regardless of age, ancestry, citizenship, color, creed, ethnicity, family-care status, gender identity (including characteristics and/or expression), marital status, matriculation at a college, medical condition (including HIV/AIDS), chronic illness, pregnancy, childbirth (or other related medical conditions), membership in a labor union or union activities covered by the Act, mental disability, national origin, personal appearance, height and weight, physical disability, political affiliation, race, religion, sex, sexual orientation, and veteran status. NLADA complies with federal and state disability laws and makes reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources. Compensation: USD25.00 - USD30.00 - hourly

Responsibilities

The Virtual Assistant will provide high-level administrative and operational support to executive leadership in a nonprofit organization. Responsibilities include managing calendars, preparing documents, and tracking action items to support decision-making.