Virtual Assistant at Pavago

, , United States -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, CRM Management, Executive Support, Online Research, Email Communication, Data Entry, Project Coordination, Time Management, Multitasking, Vendor Coordination, Bookkeeping, Digital File Organization

Industry

Staffing and Recruiting

Description

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable, this role is built for you. What You’ll OwnAdministrative & Executive Support (Primary Focus) Manage calendars, meetings, and scheduling across time zones Coordinate calls and ensure smooth daily planning Draft and send professional emails, documents, and communications Prepare meeting notes and track follow-ups Data & CRM Management Update and maintain records in: HubSpot Salesforce Zoho CRM Manage spreadsheets and operational trackers Organize digital files in: Google Drive Dropbox SharePoint Research & Task Execution Conduct online research: Competitors Vendors Market insights Turn research into: Structured summaries Presentations Support ad hoc and project-based tasks Customer & Vendor Coordination Respond to basic client inquiries or route appropriately Communicate with vendors and track outstanding items Ensure follow-ups are completed on time Operations & Project Support Assist with: Invoicing and expense tracking Light bookkeeping (if required) Update project management tools: Trello Asana Notion Monday.com What Makes You a Strong Fit You are highly organized and detail-oriented You can manage multiple tasks without dropping the ball You communicate clearly and professionally You are proactive and don’t wait for instructions You are reliable, responsive, and accountable Required Experience & Skills 1–2 years experience as a: Virtual Assistant Administrative Assistant Operations Support role Proficiency in: Microsoft Office Google Workspace (Docs, Sheets, Gmail, Calendar) Strong time management and multitasking ability Reliable internet and remote work setup Nice to Have CRM experience: HubSpot / Salesforce / Zoho CRM Familiarity with: QuickBooks / Xero Experience supporting: Founders Startups Remote teams Managing multiple clients or executives What a Typical Day Looks Like Review calendars and inboxes, prioritize urgent items Schedule meetings and coordinate logistics Update CRM records and trackers Prepare documents, reports, or summaries Conduct research for ongoing projects Follow up with vendors or clients Send end-of-day updates and prep for next day In short: You ensure everything runs smoothly and nothing falls through the cracks. Key Metrics (KPIs) Tasks completed accurately and on time Calendar & inbox management efficiency No missed meetings or deadlines Clean, organized systems and documentation Strong responsiveness during working hours Positive feedback from clients and stakeholders Why This Role Stands Out High ownership and visibility across operations Exposure to multiple business functions Clear expectations and structured workflows Opportunity to grow into operations or executive roles Work directly with founders and decision-makers Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (mock inbox/calendar + research task) Client Interview Offer & Background Verification Apply Now If you: Thrive in fast-paced, remote environments Are organized, proactive, and detail-driven Enjoy supporting operations and execution This role is a strong fit.

Responsibilities

Provide high-level executive support by managing calendars, communications, and daily operations for a fast-paced business. Maintain CRM records and coordinate with customers and vendors to ensure operational efficiency.