Virtual Assistant at Pavago

, , Honduras -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, CRM Management, Data Management, Online Research, Customer Support, Vendor Coordination, Bookkeeping, Project Management, Time Management, Google Workspace, Microsoft Office

Industry

Staffing and Recruiting

Description

Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to provide dependable, high-quality administrative and operational support. This role is ideal for someone who is organized, proactive, and tech-savvy, capable of handling multiple tasks across scheduling, communication, data management, and project support. If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you. What You’ll OwnAdministrative Support Manage calendars and schedule meetings using: Google Calendar Microsoft Outlook Draft and send emails, memos, and documents Prepare meeting notes and track follow-ups Data & Document Management Maintain records in spreadsheets, CRMs, and project tools Organize files using: Google Drive Dropbox Microsoft SharePoint Prepare reports and summaries for client review Research & Task Execution Conduct online research (competitors, vendors, market insights) Compile findings into clear summaries or presentations Support ad hoc tasks and small projects Customer & Vendor Support Respond to basic client inquiries or route to the right team Communicate with vendors and follow up on outstanding tasks Ensure smooth coordination across stakeholders Operations & Project Support Assist with invoicing and expense tracking Support light bookkeeping (if required) Update project tools such as: Asana Trello Notion Monday.com What Success Looks Like Tasks completed accurately and on time No missed meetings or scheduling conflicts Clean, organized files and records Fast and professional communication Client feels supported and in control What Makes You a Strong Fit Highly organized and detail-oriented Strong communicator (written + verbal) Comfortable learning new tools quickly Reliable, proactive, and self-managed Able to multitask across different workflows Requirements (Must-Have)Experience 1–2 years of: Virtual Assistant experience Administrative support Remote operations roles Core Skills Proficiency in: Google Workspace Microsoft Office Strong time management and organization Ability to work independently Reliable internet and remote setup Nice to Have Experience with CRMs: HubSpot Salesforce Zoho CRM Familiarity with bookkeeping tools: QuickBooks Xero Experience supporting: Startups Entrepreneurs Remote teams Ability to handle multiple clients or executives What a Typical Day Looks Like Check inbox and calendar for urgent priorities Schedule meetings and respond to emails Update CRM, spreadsheets, or documents Prepare reports or presentations Conduct research for ongoing tasks Follow up with vendors or clients In short: You ensure daily operations run smoothly and nothing falls through the cracks. Key Metrics (KPIs) Task accuracy and on-time completion Calendar and inbox efficiency Client satisfaction and feedback Organization and cleanliness of records Responsiveness during working hours Interview Process Initial Phone Screen Video Interview with Recruiter Practical Task (calendar/inbox or research task) Client Interview Offer & Background Verification Apply Now If you’re a detail-oriented Virtual Assistant who thrives on organization, execution, and supporting others, this role gives you the opportunity to work closely with growing businesses. Apply now and become the go-to support partner behind the scenes.

Responsibilities

Provide high-quality administrative and operational support including calendar management, email drafting, and data organization. Coordinate with vendors and clients while maintaining project tools and records to ensure smooth daily operations.