Virtual Executive Assistant at Burjline Builders

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Calendar Management, Communication, Coordination, Administrative Support, Attention to Detail, Proactive, Confidentiality, Reliability, Situational Awareness, Outlook, Google Workspace, Zoom, Calendly, HubSpot, English Communication

Industry

Construction

Description

Overview A US based client is seeking an experienced Executive Virtual Assistant to manage email and calendar with precision, confidentiality, and proactive ownership. This person will operate as an executive-level partner in organization and communication — ensuring every meeting, message, and commitment is managed with excellence across multiple entities, time zones, and stakeholders. This role requires deep understanding of calendar functionality, mastery of email triage and communication flow, and the ability to anticipate needs without prompting. Primary Responsibilities • Email Management 1. Monitor, sort, and prioritize incoming emails using a clear tagging and follow-up system. 2. Draft, format, and send communications on behalf of Dr. Powell. 3. Summarize key correspondence and ensure timely follow-up. 4. Maintain structured organization across multiple inboxes (The Founder’s Office, Brehon Group, personal). • Calendar Management 5. Maintain and synchronize complex calendars across Calendly, Outlook, and Zoom. 6. Schedule and confirm meetings with internal team members, external partners, and podcast/event hosts. 7. Anticipate scheduling conflicts and proactively offer solutions. 8. Prepare daily and weekly calendar summaries for Tom. 9. Manage recurring meetings, reminders, and prep materials. • Communication & Coordination 10. Liaise with Kay (Senior Executive Assistant) on all scheduling and communications requiring alignment. 11. Coordinate with the broader team to ensure scheduling supports current priorities. 12. Confirm all meeting details, links, and attachments in advance. 13. Maintain confidentiality and discretion at all times. • Administrative Support 14. Prepare and distribute executive briefing notes when needed. 15. Track commitments and meeting actions for follow-up. 16. Support travel planning, podcast scheduling, and special projects. Qualifications • Minimum 3–5 years experience supporting a U.S.-based executive (C-level preferred). • Advanced proficiency in Outlook, Google Workspace (Calendar, Gmail, Drive, Meet), and Zoom. • Exceptional English communication — written and verbal. • Highly proactive with strong attention to detail and situational awareness. • Ability to manage multiple calendars, shifting priorities, and international time zones. • Strong judgment, confidentiality, and reliability. • Familiarity with Calendly and HubSpot is a plus. Work Schedule Full-time: Hours TBD, may vary Occasional early/late coverage during travel or events.

Responsibilities

The Executive Virtual Assistant will manage email and calendar with precision and confidentiality, acting as an executive-level partner in organization and communication. Responsibilities include email management, calendar synchronization, communication coordination, and providing administrative support.