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VN 075/2026 Sr. Administrative Associate (Multiple Positions) at IOM

Parañaque, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

0.0

Posted On

17 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Medical Administration, Case Management, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Attention To Detail, Organizational Skills, Intercultural Communication, Confidentiality Standards, Record Maintenance, Stakeholder Communication

Industry

International Affairs

Description

Under the direct supervision of the OHU Senior Administrative Officer, Occupational Health Unit Global Shared Services Center (OHU GSSC) and in coordination with the Chief Medical Officer of the Occupational Health Unit Geneva (OHU Geneva) and the Director of the Global Shared Services Center (GSSC, Manila). The Senior Administrative Associate will be accountable for overseeing and coordinating the end-to-end administrative processes related to the following services for Professional Staff, General Service, National Officer , and non-staff personnel for the IOM Regional Offices. * Entry-on-Duty (EOD) and Annual Medical Examinations (AME) * Medical travel clearance * Case management support for prolonged sick leave, disability-related cases, workplace accommodations, medical evacuations, dependency-related medical benefits, maternity-related occupational health matters, and other complex occupational health cases requiring cross-functional coordination with various units This also includes review of medical documentation for completeness and accuracy, in coordination with medical providers and OHU Medical Officers while ensuring compliance with organizational medical protocols, confidentiality standards, and established service delivery timelines. Maintaining sensitive medical records within the United Nations EarthMed Occupational Health System, and facilitating timely communication and recommendations to relevant stakeholders.

Responsibilities

Oversee and coordinate end-to-end administrative processes for occupational health services, including medical examinations and travel clearances. Manage complex medical cases and maintain sensitive records within the United Nations EarthMed system while ensuring compliance with protocols.