SKILLS & QUALIFICATIONS:

• College diploma or equivalent experience.
• 1 year experience as a project coordinator preferred.
• Strong computer skills required for use of application software.
• Organized and systematic with good attention to detail.
• Self-motivated, adaptable and good in teams.
• Excellent communications skills.
• Strong customer service skills.
• Well organized and calm under pressure.
• The ability to build business relationships, with clients and across the business.
• Discrete and able to maintain confidentiality.
  Job Type: Full-time

Licence/Certification:

• Class G Licence (required)

Work Location: In perso

ROLE SUMMARY:

The Volunteer Project Coordinator is a detailed and critical thinking individual that can work with multiple stakeholders under tight timelines in a customer service role.

DUTIES & RESPONSIBILITIES:

• Maintain the master work schedule, including the assignment of people and equipment to projects.
• Working closely with the operations, assume responsibility for accurate, timely and relevant project reporting to stakeholders.
• Manage emergency requests, on-call board, communication processes and technician hours.
• Prepare and distribute Technicians’ daily schedules. Create schedules that result in optimal utilization of technician, equipment and fleet resources.
• Track and record fleet maintenance scheduling and fleet availability.
• Deal with scheduling issues and conflicts as they arise internally and with clients.
• Process sales orders into the system.
• Compile work packages defined by the Project Managers and others to provide tasking instructions for the operations team.
• Collect and enter sub-surface data into a database.
• Check field staff timesheets against work instructions and time standards and enter into the system.
• Responsible for the “quote to order” process, generate quotes, provide timely follow-up, handle direct sales inquiries.
• Develop relationships with repeat customers, and promotes sale.
• General office administrative tasks.
• Other duties as assigned