Job Posting Title:
Vouchering Associate
-
Hiring Department:
Applied Research Laboratories
-
Position Open To:
All Applicants
-
Weekly Scheduled Hours:
40
-
FLSA Status:
Non-Exempt
-
Earliest Start Date:
Immediately
-
Position Duration:
Expected to Continue
-
Location:

Responsibilities

• IRIS Posting & Reconciliation Processing - IRIS posting and editing of encumbrances, disencumbrances, disbursements and appropriations for ARL’s accounting records. Process the daily IRIS Posting report, including matchup of appropriate payment voucher paperwork. Process any edits or corrections on the Posting document including disencumbrances of all needed postings. Print UT Market Vouchers and invoices to accompany Vouchers for IRIS Postings. Create and approve IRIS documents as requested by Senior Administrative Associates or Accounting Manager. Complete any VT6 corrections to ensure IRIS and DEFINE match.
• New Purchase Order/Purchase Request Processing/UT Market Processing & Receiving - Process new UT Market orders, including verifying subaccounts, subcategories, PR #, account # and contract # to copy of attached PR and to IRIS transaction history report. Files are matched up with existing receipts and filed. Invoices are date stamped and PO’s are logged into the intake spreadsheet for tracking. Log UT Market PO’s, receipts and enter receipts in FRMS and print completed receipts for file. Print UT Market VPU voucher and invoice from FRMS for completion of file for scanning into SearchExpress. Periodically cull through old files to resolve any outstanding UT Market issues. Maintain UT Market open files.
• Payment Voucher Processing: Process 10 monthly VP7 credit card vouchers for the ARL Purchasing office staff members and ATL – SDD and EAD divisions. Check invoices for appropriate signatures; verify amounts, accounts, EID, mail codes and contracts on Excel spreadsheets. Enter object code, account number, credit card ID numbers, EID and mail codes in DEFINE for document approval. Backup processing of wire transfer vouchers. Process daily electronic DEFINE vouchers including VP2/VPE/VT6 for payment or transfer of costs. Write accounting information on vouchers to ensure correct contracts and projects are charged for internal posting. Process change orders, IDTV’s and JV’s for corrections on documents.
• Accounts Payable Support: Under the supervision of Senior AP Admin Associate assist with receiving reports and invoices; vendor and payment management; process DEFINE payment vouchers as needed; manage accounts payable email and print out POs/invoices for logging; back up Senior AP Admin Associate with emails, communication, approvals, and reviews of IRIS documents as needed.
• Other related functions as assigned

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF