VPMTP Administration Assistant at St Vincents Health Network Sydney Public Hospital

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

73000.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organised, Detail-focused, Palliative Care Administration, Stakeholder Engagement, Database Management, Communication, Time-management, Confidentiality, Microsoft Office Proficiency, Coordination, Action Tracking, Financial Record Keeping

Industry

Hospitals and Health Care

Description

Job Description: Permanent / Part Time 24 hours per week Fitzroy or Kew location Excellent benefits including salary packaging Flexible working arrangements Are you a highly organised, detail-focused professional with experience in palliative care administration? Do you thrive in a fast-paced environment and enjoy supporting teams to achieve meaningful outcomes? Join the Victorian Palliative Medicine Training Program (VPMTP) and play a key role in supporting state-wide palliative medicine training. You’ll coordinate the annual statewide recruitment process and meetings, manage communications, track actions, and support the education program, working closely with a passionate, multi-professional team. This is your chance to make a real difference in the development of Victoria’s palliative medicine workforce while enhancing your administrative and stakeholder engagement skills. About the Role The Victorian Palliative Medicine Training Program (VPMTP) provides a state-wide training program for advanced palliative medicine trainees, building a skilled workforce across Victoria. You’ll coordinate the annual statewide recruitment process and meetings, manage communications, track actions, and support the education program, working closely with a passionate, multi-professional team. This is your chance to make a real difference in the development of Victoria’s palliative medicine workforce while enhancing your administrative and stakeholder engagement skills. Classifications for this position will range from HS2 - HS21 ($66,000 - $73,000) depending on experience, pro rata for part time. Position Purpose Reporting to the Medical Training Coordinator, the Administration Assistant provides high-level administrative support, enabling the team to focus on strategic workforce and education initiatives. Your Contribution Manage databases, distribution lists, correspondence, and website content. Coordinate meetings, agendas, materials, minutes, and action tracking. Coordinate statewide annual trainee recruitment; interviews, allocations, and the education program. Engage with stakeholders, including committees and trainees, with professionalism and discretion. Maintain financial records and assist with other administrative tasks as required. Support the palliative care services team as required. Certificate IV (or equivalent) in Office Administration. Strong experience in high-quality administrative support. Highly proficient in Microsoft Office; adaptable to other platforms (CGov experience [desirable]). Excellent organisational, time-management, and communication skills. High attention to detail and confidentiality. Ability to work independently and collaboratively, prioritise competing demands, and be flexible. Commitment to the values of St Vincent’s Health Australia. What we Offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling A healthy work/life balance encouraged. Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging – Increase your take home pay! Discounts and Promotions always available through our Foundation Regular opportunities for professional development to assist you to reach your career goals Culture of continuous improvement Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Enquiries for this role can be directed to Esther McMillan-Drendel, Operations Manager , esther.mcmillandrendel@svha.org.au or 0411 108 241 Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Closing Date: 6 April 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

The assistant will coordinate the annual statewide recruitment process, manage communications, track actions, and support the education program for the Victorian Palliative Medicine Training Program. Key contributions include managing databases, coordinating meetings, handling trainee recruitment logistics, and engaging with various stakeholders.