Walden School Administrative Assistant at The Learning Center for the Deaf Inc

Framingham, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

31.0

Posted On

13 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

American Sign Language, Communication, Customer Service, Record Keeping, Clerical Support, Organizational Skills, Detail Orientation, Teamwork, Independence, Google Workspace, Microsoft Office, Confidentiality, Editing, Scheduling, Note Taking

Industry

Non-profit Organizations

Description

Description Walden School Non-Exempt/Hourly 12-Month Full-time Hourly Pay Range: $21.00 - $31.00 In-Person American Sign Language Required $1,500 Sign-on Bonus (new hires) Housing Resources Available Tuition Reimbursement Benefits Options May Include: Health, Dental, Vision, Life Insurance, Employer-Matching 403(b), Generous Time Off Benefits, Flexible Spending and Dependent Care, and more! About TLC: The Learning Center for the Deaf is a nationally-recognized leader of services for deaf and hard-of-hearing children, adults, and families. To learn more, click the following link: https://www.tlcdeaf.org/about/pioneer-and-innovator. For our Mission, click the following link: https://www.tlcdeaf.org/our-mission-and-values. TLC Diversity Statement: The Learning Center for the Deaf is on a journey to create an inclusive and welcoming space for people of all backgrounds. Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse narratives of our TLC community members. We embrace and value multiple approaches, experiences, and perspectives. TLC believes that diversity fosters innovation. We are committed to cultivating a place where everyone can feel they belong. About Walden School: Walden School is a nationally-recognized residential therapeutic and educational program for deaf children and youth ages 6 to 22 who have often experienced significant adverse childhood events as well as language deprivation. POSITION SUMMARY: Under the direction of the Senior Administrative Assistant, the Administrative Assistant will be responsible for basic daily functions in a fast-paced office, supporting multiple departments within Walden School, including the Educational, Residential, and Clinical departments. Duties include answering phones, greeting visitors, responding to daily requests, and maintaining student records and databases. The position requires accurate and secure recordkeeping, the smooth delivery of clerical support, and the strictest level of confidentiality. SUPERVISOR: Walden School Senior Administrative Assistant FUNCTIONS AND RESPONSIBILITIES: Maintains student files and student databases (Skyward, eHana, FileMaker Pro, and other Walden systems) in compliance with licensing requirements of all agencies licensing/accrediting Walden School. Schedules, types, copies, files, and distributes IEPs, Progress Reports, and Treatment Plans within established deadlines and lists all meetings on the Walden School calendar. Responsible for coordinating all IEP and Clinical Meetings (including contacting outside agencies, providers, and parents, and securing rooms, interpreters, food, and beverages). Updates, prints, and distributes Incident Reports internally and to various agencies in accordance with program deadlines. Orders, monitors, and distributes office supplies for Walden School. Maintains the Walden School Program calendar and dashboard. Performs record keeping, note taking in meetings, reporting, and general clerical functions (scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed. Provides assistance with all licensing and accreditation requirements and documentation. Coordinates the use of the Family Guest Residence. Provides administrative support to the Educational, Residential, and Clinical Directors, Director of Staff Development and Training, Director of Educational Services, Director of Student Services, and Director of Instruction and Assessment, with all requests routed through the WS Senior Administrative Assistant. Some lifting may be required when working with young students or students with special needs; however, TLC embraces and celebrates a spirit of inclusion and diversity, and reasonable accommodations and modifications will be made whenever possible. The diversity of our student population may require that some assignments entail greater physical responsibility for safety reasons. Perform other tasks as assigned by the Senior Administrative Assistant. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice. The Learning Center for the Deaf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religious creed, national origin, sex, pregnancy, gender identity/expression, age, criminal record, disability, sexual orientation, familial status, veteran status, marital status and any other legally protected characteristic. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. TLC embraces and celebrates a spirit of inclusion and diversity, and reasonable accommodations and modifications will be made whenever possible. Requirements A minimum of conversational fluency in American Sign Language is required, with native or near-native ASL fluency preferred Ability to maintain confidentiality ASL Classes may be required based on ASL fluency Excellent communication and customer service skills Strong computer skills required, Google Workspace and Microsoft Office skills preferred Good written communication skills and excellent editing and organizational skills Ability to work independently and in a team environment Ability to effectively handle details with accuracy and manage several ongoing assignments Ability to work full-time, in person

Responsibilities

The Administrative Assistant will support multiple departments by maintaining student records, scheduling meetings, and providing clerical support. The role requires accurate recordkeeping and confidentiality in handling sensitive information.