Ward Administration Officer at St Vincents Health Network Sydney Public Hospital

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

34.7

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Patient Administration, Medical Records Management, Documentation Compliance, Communication Skills, Team Collaboration, Detail Orientation, Organizational Skills, Confidentiality, Adaptability, Patient-Centered Care, Digital Tools Proficiency, Multidisciplinary Teamwork, Continuous Improvement

Industry

Hospitals and Health Care

Description

Job Description: Role title: Ward Administration Officer Role type: Permanent Part-time Role Hours: 24 hours Per Week Department and location: Ward Support, St Vincent’s Hospital, Darlinghurst Salary: $33.59 - $34.70 Per Hour + Super + Salary packaging Better and fairer care. Always. We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. About the role Provide high-quality administrative and clerical support to ensure the smooth day-to-day operation of the ward Manage accurate patient administration processes, including admissions, transfers, discharges, and demographic updates using CorePAS/WebDeLacy Maintain complete and well-organised patient medical records, ensuring correct filing, tracking, and timely return to Health Information Services Coordinate discharge documentation and ensure discharge summaries are completed and sent to General Practitioners to support continuity of care Ensure compliance with documentation standards, data quality requirements, and patient confidentiality policies Contribute to a professional, efficient, and patient-focused environment through continuous improvement and collaborative teamwork About you Bring demonstrated experience in a hospital or healthcare administrative role, ideally providing ward-based clerical and patient administration support Confident using patient administration systems and digital tools while maintaining accurate medical records Highly organised and detail-focused, with the ability to manage competing priorities in a fast-paced clinical environment A clear and professional communicator who works effectively with multidisciplinary teams, patients, and external stakeholders Positive, adaptable, and patient-centred, with a strong commitment to confidentiality, professionalism, and the values of St Vincent’s Health Australia Why work at St Vincent’s? Join us on our mission to provide care to all, including the most at-risk people in our community Discounted access to many gyms for you and your family with Fitness Passport Access to discounted private health insurance with Medibank Access to a government salary sacrifice program. Make a proportion of your salary tax-free Committed to financial support for educational development, scholarship programs, paid study leave About the hospital In this role you will be based at St Vincent’s hospital, Darlinghurst. A busy inner-city hospital in a beautiful location Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches A place of expert clinical care for at-risk people Closely partnered with universities & affiliated research institutes, many of which are located on-campus Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health Sponsorship / work rights for Australia Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role. Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations. Equal opportunity We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. How to apply The closing date for applications is 13 February 2026. Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the ‘About You’ as listed above. For more information, contact TalentHealthNsw@svha.org.au Respectfully, this role is not open to recruitment agencies. Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

Provide high-quality administrative and clerical support to ensure the smooth operation of the ward. Manage patient administration processes and maintain accurate medical records.