Key Responsibilities:
Administration:
· Manage and coordinate office operations
· Implement, manage and maintain record keeping, confidential personnel files, purchasing and inventory control systems
· Assist with Human Resources management: design and implement policies and procedures, manage benefits administration, recruitment, orientation and training of staff
· Manage office equipment, maintenance and service contracts and systems
· Manage technology and telecommunications systems and provide general support to staff
· Coordinate and ensure all funder reporting requirements are fulfilled as specified and that reports submitted on time
· Create and maintain an administrative filing system
· Prepare, respond to and file correspondence on behalf of the company
· Maintain an inventory of office supplies and equipment
· Maintain a petty cash system and various budgets
· Perform other duties as may be assigned
· Assist in maintaining budget through budget entry and monitoring
· Make ongoing tax payments
· Preparation for and assistance during financial duties
Management & Team Support:
· Proactively manage, coordinate and organise activities and schedules for the Executive Director including meetings and correspondence (email and voice-mail)
· Proactively schedule and manage the work of the team
· Identify and respond to all requests that can be dealt with independently and confidentially
· Assist with reporting requirements to accreditation, licensing and funding bodies
· Prepare correspondence, materials and agendas, meeting minutes, action logs and ensures timely follow up
· Assist with hiring, orientating and training of staff when applicable
· Develop and maintain knowledge of strategic partnerships, funders, community organizations, institutions and the community at large
· Communicate with community representatives, service agencies and clients, on behalf of the Executive Director

SKILLS:

· Discretion and trustworthiness
· Flexibility and adaptability
· Excellent oral and written communication skills
· Organisational skills and the ability to multitask
· The ability to be proactive and take the initiative
· Tact and diplomacy
· Communication skills
· A knowledge of standard software packages and the ability to learn new systems if required
· Ability to make own decisions
· Attention to details
· Time management & ability to work under the time pressure
· Problem solving
· Positive ‘can do’ attitude
· Ability to meet deadlines
· Fully aware of General Data Protection Regulation (GDPR)
Qualifications:
· GCSEs including English and Maths (Grade C or above)
· Experience as an Administrator
· IT proficient - including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
· Knowledge other languages can be favourable
· Preferably logistics background
Job Type: Full-time
Pay: Up to £12.21 per hour

Benefits:

• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Dunstable, Bedfordshire: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Administrative: 1 year (required)
• Microsoft Office: 1 year (required)

Work authorisation:

• United Kingdom (preferred)

Work Location: In perso

Please refer the Job description for details