Warehouse Administrative Assistant (2nd Shift) at Recyclops

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

20.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Filing, Document Management, Inventory Management, Warehouse Management Systems, Processing Paperwork, Invoicing, Shipping Documents Coordination, Communication, Scheduling, Reporting, Compliance Support, Organizational Skills, Attention To Detail, Multitasking, Prioritization

Industry

Environmental Services

Description

Description Recyclops, Inc. is seeking an organized and detail-oriented Warehouse Administrative Assistant to join our team. In this role, you will be responsible for coordinating administrative tasks, maintaining accurate records, supporting inventory management, and ensuring smooth communication between warehouse staff, vendors, and internal departments. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Shift Available Monday through Friday 4:00pm-12:30am Key Responsibilities Perform general administrative duties including data entry, filing, and document management. Maintain accurate inventory records and update warehouse management systems. Process incoming paperwork, such as invoices and shipping documents. Coordinate inbound and outbound shipments with carriers and vendors. Answer phone calls, emails, and Slack messages, directing inquiries appropriately. Assist with scheduling deliveries and pickups. Prepare reports for management on inventory levels, shipments, and operational metrics. Support compliance with company policies and safety procedures. Provide general support to warehouse leadership and team members as needed. Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Prolonged sitting. Bending, pulling, pushing, twisting, stooping, and squatting. Gripping, grasping, and twisting with both hands. Repeating motions that may include the wrists, hands, and/or fingers. Communicating with others to exchange information. Seeing up close. Hearing alarms and/or signals. Work Environment May involve dirt, odor, or dust. The noise level is moderate. Hearing protection will be available. Wearing eye protection and gloves is required. Closed-toe, rubber-soled shoes are required. Benefits Our benefits package includes PTO, paid holidays, dental insurance, vision insurance, life insurance, and 401(k). Requirements High school diploma or equivalent required; associate degree preferred. 1–3 years of administrative experience, preferably in a warehouse or logistics environment. Proficiency in Google Workspace a plus. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multitask and prioritize in a fast-paced setting. NO STAFFING AGENCIES OR RECRUITERS PLEASE.

Responsibilities

This role involves coordinating general administrative tasks such as data entry, filing, and document management while maintaining accurate inventory records and updating warehouse systems. Key duties also include processing paperwork, coordinating shipments, and ensuring smooth communication across departments and with vendors.