SKILLS AND EXPERIENCE:

Educational Background:

• GCSE Maths and English
• Level 2 Warehouse & Logistics (desirable)

Experience:

• UK clean driving licence.
• Excellent communication skills
• Attention to detail
• Ability to engage with people in a positive manner.
• Collaboratively work with other departments.
• Strong organisational and multitasking skills.
• Proficiency with Microsoft Office.
• Understanding of inventory control and logistics processes.
• Ability to work under pressure and meet deadlines.

Technical Skills:

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

JOB ROLE:

We have a great opportunity for a Warehouse & Logistics Coordinator within our small team at Elta NI to work as part of our distribution team. At Elta NI we are passionate about helping our employees to achieve their goals. We strongly encourage team building and knowledge sharing and we offer continued professional development.
Elta NI is part of the Elta Group and is an international leader in fans, air movement, filtration and distribution with the aim of enhancing the lives of people, animals, buildings and equipment. We have a united vision, strong values, a focus on the future and a relentless drive to enhance life through air.

ROLE & RESPONSIBILITIES:

• Plan daily work assignments.
• Monitor receiving, storing, picking, packing, and shipping activities.
• Maintain accurate inventory records and reconcile discrepancies.
• Schedule and track incoming and outgoing shipments.
• Ensure compliance with health & safety and quality standards.
• Communicate with carriers, suppliers, and internal departments to resolve issues.
• Schedule and oversee the movement of goods (both inbound and outbound) across the UK, Ireland and Europe ensuring timely deliveries.
• Managing of the TSS documentation and declarations.
• Negotiate and liaise with carriers, haulage firms and 3PL providers to secure cost-effective and reliable transport solutions.
• Prepare, validate and maintain essential shipment paperwork such as Bills of Lading, packing lists, customs/export documentation & delivery dockets.
• Ensure adherence to transport regulations, including import/export rules and health & safety guidelines.
• Interface with warehouse and manufacturing teams to manage stock levels, avoiding overstock and stockouts.
• Coordinate goods receipt, stock allocation and shipping preparation.
• Monitor shipment progress, track delivery statuses, and log performance metrics (e.g. costs, lead times).
• Act as a central contact point for delivery queries, handling customer expectations and resolving issues.
• Work closely with internal teams (sales, customer service, order management) to provide accurate updates and ensure a seamless flow of information.
• Recommend operational enhancements and implement best practices in logistics procedures.
• Ensure all logistics activities are safe and compliant with company regulations and transport standards.
• Maintain accurate and traceable records of logistics operations.