Full job description

HVAC X Supply

Role: Warehouse Manager | Location: Mississauga | Type: Full-Time

Position Overview

HVAC X Supply is hiring a Warehouse Manager to lead and build the operational backbone of our distribution network.

This is not a maintenance role. It is a systems and scale role.

We are a fast-growing HVAC wholesale distributor with two locations today and a clear trajectory toward national expansion. The Warehouse Manager will be responsible for leading day-to-day warehouse operations while actively building the processes, structure, and standards required to scale across multiple locations.

This role requires leadership, ownership, and the ability to operate in a high-velocity environment where accuracy, speed, and operational discipline directly impact company growth.

If you are looking for a stable, repetitive supervisory role, this is not it. If you want to build a warehouse operation that scales nationally, this is the role.

Key ResponsibilitiesWarehouse Leadership & Team Management

• Lead, train, and manage a warehouse team (receiving, picking, packing, shipping, deliveries)
• Assign daily workloads and ensure efficient task execution across all warehouse functions
• Set expectations for performance, accuracy, and safety standards
• Support hiring, onboarding, and training of warehouse staff
• Address performance issues and maintain accountability across the team
• Foster a high-urgency, high-responsibility warehouse culture

Operations & Workflow Ownership

• Oversee all warehouse operations including receiving, storage, order picking, packing, and shipping
• Ensure accurate and timely order fulfilment for HVAC contractors
• Manage inbound and outbound logistics, including delivery coordination
• Optimize warehouse layout, flow, and efficiency
• Implement and refine processes to improve speed, accuracy, and scalability
• Coordinate closely with counter sales and purchasing teams to align inventory flow

Inventory & Systems Management

• Own inventory accuracy, cycle counts, and stock reconciliation
• Maintain proper organization, labelling, and storage systems
• Monitor stock levels and communicate shortages or overstock conditions
• Work within ERP systems to ensure data accuracy (orders, transfers, adjustments)
• Identify and resolve discrepancies between physical and system inventory
• Continuously improve inventory tracking and warehouse control systems

Process Improvement & Scaling

• Build and document warehouse SOPs (standard operating procedures)
• Identify operational bottlenecks and implement scalable solutions
• Improve efficiency across picking, packing, shipping, and receiving workflows
• Support expansion planning as new locations are added
• Help design a warehouse model that can be replicated across Canada

Qualifications & ExperienceRequired

• Minimum 3+ years experience in warehouse management or supervisory role
• Experience in distribution, wholesale, logistics, or supply chain operations
• Strong leadership experience managing warehouse or operations teams
• Hands-on experience with inventory systems and warehouse workflows
• Strong problem-solving mindset with high ownership mentality
• Ability to work in fast-paced, high-pressure environments
• Forklift certification or willingness to obtain
• Strong communication and organizational skills

Preferred

• HVAC, plumbing, or mechanical distribution experience
• Experience with ERP systems
• Experience scaling warehouse operations or multi-location logistics
• Valid driver’s licence

Core Competencies

• Operational ownership and accountability
• Leadership under pressure
• Process thinking and systems design
• High attention to detail in inventory and execution
• Strong communication across departments
• Ability to enforce standards and maintain discipline
• Strategic mindset with hands-on execution ability
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