Warranty Coordinator at Hahl Companies, LLC

Credit River, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

26.0

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Warranty Coordination, Scheduling, Claims Processing, Customer Service, Data Analysis, Process Improvement, Microsoft Office, Service Titan, Communication, Problem Solving, Documentation, Organization

Industry

Environmental Services

Description

Description This job is 100% in office. The Warranty Coordinator is responsible for managing builder and homeowner warranty service requests related to garage door installations and workmanship concerns for Action Overhead Garage Door. This position serves as a key point of communication between builders, homeowners, technicians, manufacturers, and internal departments to ensure timely scheduling, documentation, follow-up, and resolution of warranty-related requests. The Warranty Coordinator is expected to be highly organized, driven, and process-oriented, with the ability to help develop and improve warranty administration procedures and workflows. This role will utilize reporting, tracking, and data analysis to identify trends, improve service performance, and help reduce warranty claims. ESSENTIAL FUNCTIONS: Receive, process, and track builder and homeowner warranty requests Schedule warranty inspections, work orders, and repairs Approve or deny warranty claims and escalate them when necessary Communicate with builders, job sup’s, homeowner’s, purchasing representatives, warehouse staff and vendors. Maintain accurate records of warranty claims, work orders, photos, and documentation Determine whether issues fall under workmanship warranty, manufacturer warranty, or billable service Assist in developing and improving warranty processes, workflows, and establish reporting systems Track recurring service and workmanship issues to help reduce claim volume and repeat callbacks Submit manufacturer warranty claims and coordinate replacement parts as needed Support managers with reporting and administrative tasks Other duties as assigned COMPETENCIES: Proficient in Communication (verbal and written) Ethical Conduct Patience, Attentiveness, and Empathy Unsurpassed Customer Service Outstanding Attention to Detail Requirements EDUCATION, QUALIFICATIONS & EXPERIENCE: 2+ years of warranty coordination experience preferred Experience in residential construction, garage door installation, or home services preferred Strong organizational, communication, and problem-solving skills Data-driven mindset with attention to detail and process improvement Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office Service Titan (CRM) experience is a plus WORK CONDITIONS: This job operates in diverse conditions including, but not limited to, clerical, office setting and outdoor environment. This role routinely uses standard office equipment such as computers, phones and printers. PHYSCIAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, and walk. OTHER DUTIES: Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

Manage builder and homeowner warranty service requests for garage door installations, ensuring timely scheduling and resolution. Coordinate communication between technicians, manufacturers, and clients while analyzing data to reduce warranty claim volume.