Requisition ID: 176687
Job Level: Entry Level
Home District/Group: Western Canada District
Department: Administration
Market: Marine
Employment Type: Part Time Temporary

POSITION OVERVIEW

As a leading construction and engineering company, Kiewit is known for its commitment to excellence and innovation. The ideal candidate for this role will play a crucial part in ensuring the smooth operation of our office environment, supporting various departments, and contributing to the overall success of our team. The Office Administrator will need to have a strong background supporting administrative functions and assist the overall office management.

QUALIFICATIONS

• Relevant college / post-secondary education
• Relevant administrative experience
• Excellent spelling and grammar skills
• Excellent communication skills (verbal and written) and comfortable presenting
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Detail-oriented with strong analytical skills
• Ability to work well with others in all capacities within a corporate environment
• Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint
• Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously managing a diversified workload and challenging situations efficiently and effectively
  

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Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required

Base Compensation: $52,000/yr - $58,729/yr

• Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location
• We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
• We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

Office management, including:

• Assisting in maintaining a clean and efficient office environment, including kitchen and boardroom areas
• Maintaining office supply inventory and unpacking supplies
• Scanning, copying and distributing correspondence or other printed materials
• Office desk / computer set up, stationary supplies and access passes and security FOBs
• Managing internal cloud storage/data systems (SharePoint, OneDrive) by uploading and managing online folders, as appropriate
• Proofreading and formatting presentation materials, as may be required

Meetings and events coordination, including:

• Assisting with scheduling conference room bookings
• Arranging for dining reservations as well as receiving catering orders for team members’ internal and/or external business meetings
• Coordinating all team socials and local events
• Setting up AV requirements for any team meetings and onsite executive presentations
• Being proactive in offering support with presentation set up, virtual meetings, external guest support
• Supporting conference and industry event registrations, conference sponsorships and memberships