Wedding and Catering Sales Manager at UNIVERSITY OF VIRGINIA HOST PROPERTIES INC

Charlottesville, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sales management, Catering sales, Wedding coordination, Contract negotiation, Site inspections, Customer relationship management, Delphi, Microsoft Office, V1 Hotel Management system, Event planning, Problem resolution, Communication skills, Organizational skills, Multi-tasking, Analytical skills

Industry

Hospitality

Description

Description The role of the wedding and catering sales manager is to handle all incoming wedding leads that would result in proposals and contracts. The goal would be to sell lodging and a high level of food and beverage, golf, and spa amenities. The position is also responsible for providing wedding (conferences) services for all of the weddings/groups that are booked. In some instances, this position will also be the day of coordinator for wedding groups. This position would communicate with all third-party wedding organizations the resort works with. Additional responsibilities would include handling catering leads and servicing such leads as needed. Essential job duties include: Increase sales volume and profitability by handling direct leads for the wedding and catering markets and assisting in developing and executing projects for assigned markets. Review daily business status, schedules, priority assignments, bookings, and all information pertinent to the department's operation. Organize traces for follow-up, including compiling, analyzing, and in-putting tracking data of long-term and new business relationships. Monitor and handle all calls promptly, actively solicit, and book business following resort standards. Handle site inspections for all leads as needed. Consistently meet and exceed budgeted goals Service all wedding groups which consist of handling BEO's site visits, tastings, and in some cases, the day of coordinator for weddings. Participate in problem resolution with other departments regarding space conflicts. Maintain consistent verbal and written communication with clients. Meet with clients to work out the details of their requirements for rooms. Suggestively sell resort features, benefits, and amenities. Participate in weekly sales meetings and offer creative ideas and strategies to increase leads. Maintain strong compute.r skills, including Microsoft Office, Delphi, and V1 Hotel Management systems. Qualify leads and prospects gained from incoming calls and RFP's. Know competitors, rates, and what it will take to obtain business. Maintain a reputation as an accomplished team player that others seek out for assistance. Possess a positive attitude, desire to succeed, and a polished appearance representative of a 4 Diamond Resort. Act as a liaison between the resort and clients to build rapport and capture future business. Issue and follow up on proposals by negotiating contractual agreements. Block meeting space and guest rooms in Delphi. Manage room blocks. Work collaboratively with peers to ensure sound business strategies are met Requirements College degree preferred. Resort sales/wedding experience is a plus. Excellent interpersonal skills and proven ability to act as a liaison between customers and all operating departments. Strong organizational skills and ability to multi-task. Good computer skills and proficiency with Delphi, Excel, and Word are a plus. Demonstrate ability to communicate effectively orally and in writing. Demonstrate ability to plan and organize projects, meetings, and events. Good problem-solving skills and ability to use independent judgment as needed to meet client and guest requests. Knowledge of food and beverage, meeting room set-ups, audio-visual equipment and other elements common to meeting room requirements is a plus. Ability to work flexible hours, including some evenings and weekends. Ability to react and resolve challenges quickly and in a professional manner. Ability to anticipate the customer's needs prior to service delivery and maximize productivity, and efficiency in the workplace. Analytical and quantitative skills for contract analysis.

Responsibilities

The Wedding and Catering Sales Manager is responsible for handling incoming leads, generating proposals, and managing contracts to drive lodging and amenity sales. They also serve as the primary point of contact for wedding groups, including conducting site visits and acting as an on-site coordinator.