Wedding and Social Events Coordinator at Fiddler s Elbow Golf And Country Club Inc

Bedminster Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

25.0

Posted On

10 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event planning, Logistical support, Administrative support, Customer service, Communication, Time management, Attention to detail, Microsoft office suite, Teamwork, Problem solving, Floor plan management, Banquet event order management

Industry

Hospitality

Description

Position: Wedding and Social Events Coordinator Department: Events Supervisor: Wedding and Social Events Manager, Director of Events and Communications Summary of Responsibilities:  The Wedding and Social Events Coordinator provides essential logistical and administrative support to the Events team. This role is a key 'boots-on-the-ground' presence, ensuring every wedding and social function is executed to Fiddler’s Elbow’s high standards of excellence. Our Mission:   At Fiddler’s Elbow, our mission is not only to “Enhance the lives of our Members & Guests with WOW moments they can’t live without,” but to also enhance and enrich the lives of our Fiddler’s Family members.   Essential Functions: * Assistin planning and coordination of events * Create table menus, tablenumbersand signs for events * Build wedding brochures * Receive items dropped off for events * File event records * Create and managefloor plansfor events * Be actively involvedateventsincludingsetup of décor, serving event guests,assistfront of the house and back of the house staff throughout events * Ensure proper storage of weddingeventinventory, décor, and personal items * Assistinweddingtastings,weddingrehearsalsanddinners * Assistinroomsetup for indoor and outdoorceremonies * Maintain the visual integrity of event spaces, ensuring all décor, signage, and floral arrangements are perfectly placed according to the BEO (Banquet Event Order) * Assistwith running fundraisers, corporateeventsand private events * Assistwith otherclubfunctions as needed * Will be working weekends, latenightsand holidays * Communicate with theculinarydepartment on all events Required Education/Experience: * High School Diploma or equivalent required * A degree or current enrollment in Hospitality Management, Event Planning, or a related field is a strong plus * Minimum of 6–12 months of experience in a high-volume hospitality environment (country club, luxury hotel, or event venue) Required Qualifications: * A sharp eye for "the little things",from perfectly aligned table menus to the precise placement of ceremony chairs * The ability to think on your feet and remain calm under pressure during fast-paced live events * A true team-player mindset; willing toassistboth "Front of House" (service) and "Back of House" (culinary/setup) to ensure an event’s success * Ability to manage multiple administrative tasks (filing, floor plans, brochures) while staying on top of a demanding event schedule * Mustpossessprofessional verbal and written communication skills to effectively interact with a sophisticated membership and guest base * Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) * Mustpossessthe ability to work effectively under pressure andmaintainexcellent service standards * Must have excellent listening skills and an eagerness to provide excellent service Physical Requirements: * Ability to stand and walk for extended periods (8–10+ hours) during large-scale weddings and social functions * Frequent bending, stooping, reaching, and wiping toassistwith event setup and "room turns" * Capability to safely lift and move event-related items, décor, or small furniture weighing up to 30 lbs. * Comfort working in various environments, including climate-controlled indoor ballrooms and outdoor ceremony sites in varying weather conditions * Combination of sitting in office environment and working events * Ability to handle many tasks at once Working Conditions: * This is not a 9-to-5 role. Must be available for a flexible schedule including late nights, weekends, and holidays (when most social events occur) * High-energy hospitality setting with exposure to kitchen heat and outdoor elements * Must be able to work indoor and outdoor environments Safety Hazards: * General food and beverage environment with some exposure to heat from cooking areas Classification:  * FLSANon-exempt * Full Time Why join the Fiddler’s Family? Benefits for ALL staff members:      * Competitive pay      * 2 days off per week (weather dependent)        * Career advancement opportunities within our Club Development and Continuing Education       * Golf, Paddle/Tennis, and Fitness Privileges      * Paid Sick Leave      * PLUM Benefits       * Annual Summer and Holiday staff events       * 401(k) Plan, eligibility after 1 year of employment             Benefits for Full Time Staff Members also include:       * Comprehensive healthcare, dental and vision package       * Flexible Spending & Dependent Care Accounts       * Paid Time Off (Vacation and Holiday)       * Life insurance       

Responsibilities

The Wedding and Social Events Coordinator provides logistical and administrative support to ensure events are executed to high standards. This includes managing event setup, coordinating with the culinary team, and assisting with both front and back of house operations.