Wedding & Event Coordinator at CATHEDRAL OF THE INCARNATION

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

0.0

Posted On

23 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Administrative Abilities, Communication Skills, Event Coordination, Customer Service, Pastoral Sensitivity, Liturgical Coordination, Volunteer Management, Time Management, Professional Conduct, Confidentiality, Calm Under Pressure, Facility Oversight, Scheduling, Logistics Management, Record Keeping

Industry

Religious Institutions

Description

Description Overview The Wedding & Events Coordinator supports couples, families, and community groups by ensuring that all weddings and events at the Cathedral are well-planned, pastorally supported, and smoothly executed. The role blends hospitality, liturgical coordination, administrative management, and facility oversight. Key Responsibilities • Coordinate all aspects of weddings and events, including rehearsals, ceremony flow, logistics, and on-site presence. • Guide couples through Cathedral policies, pastoral expectations, scheduling steps, and required documentation. • Facilitate communication between couples, clergy, the Music Department, and Cathedral staff. • Manage bookings, agreements, payments, sacramental paperwork, and verification of freedom to marry. • Promote and manage rentals of parish facilities, including inquiries, agreements, setup/teardown coordination, and vendor communication. • Recruit, train, and schedule volunteers to support weddings and events; maintain reliable backup coverage. • Maintain a warm, pastoral, and professional presence with all couples, guests, and renters. • Ensure liturgical integrity, respectful use of Cathedral spaces, and adherence to Cathedral policies. • Provide timely communication, respond to inquiries within two business days, and collaborate effectively with staff. • Maintain accurate records, calendars, and files for all weddings and facility rentals. Requirements Skills & Competencies • Strong organizational and administrative abilities. • Excellent communication skills with a warm, pastoral tone. • Ability to coordinate multiple moving parts and maintain calm under pressure. • Comfort working with clergy, musicians, vendors, volunteers, and diverse parishioners. • Ability to uphold confidentiality, pastoral sensitivity, and liturgical norms. • Professional appearance and conduct appropriate for sacred and celebratory settings. • Reliability in timekeeping, scheduling, and follow-through. Experience & Knowledge • Background in parish ministry, customer service, event coordination or hospitality. • Familiarity with Catholic liturgy and sacramental preparation (or willingness to learn). • Comfortable managing volunteers and coordinating with multiple departments. Work Schedule Expectations • Full-time, non-exempt. • Regular schedule Tuesday–Saturday, with flexibility for Friday/Saturday weddings and events. • Ability to adjust hours based on event needs while maintaining the 40-hour workweek. • Responsiveness to urgent pastoral or facility matters when on duty. Professional Requirements • Completion of Diocesan Safe Environment training and background check. • Participation in ongoing pastoral, liturgical, and hospitality formation.

Responsibilities

The Wedding & Events Coordinator is responsible for coordinating all aspects of weddings and events, ensuring smooth execution and adherence to Cathedral policies. This includes managing logistics, facilitating communication, and maintaining a professional presence.