Wedding & Events Executive

at  Trim Castle Hotel

At Trim Castle Hotel, we do warm, authentic welcomes particularly well, and constantly strive to deliver a polished service, guest comfort and excellence in everything we do. Our values of Passion, Customer Focus, Teamwork and Integrity are always forefront in our minds as we passionately care about our guest experience and are committed to being the best in all we do. We are also committed to training and developing our team members and ensuring their journey with us inspires them each day.

ABOUT THE COMPANY

Trim Castle Hotel is a luxurious 4-star hotel situated in the historic Boyne Valley, offering stunning views of the magnificent Trim Castle. This elegant hotel merges history with modern comfort, providing guests with numerous opportunities to explore ancient sites, enjoy scenic walks, and partake in outdoor adventures along the River Boyne.
The hotel boasts a range of accommodations, including elegant suites and guestrooms, along with facilities for weddings, corporate events, and fine dining. Its location and amenities make it an ideal destination for those seeking a blend of history, beauty, and comfort.
We employ over one hundred staff members. We know that the hospitality business is all about people and that this includes both the experience of our guests and the experience of our team. The hotel prides itself on its retention of an experienced and skilled team.
All employees have an opportunity for further training and further hospitality career development. We offer flexible working hours to our team members.

DUTIES AND RESPONSIBILITIES OF THE ROLE:

• Meet with prospective couples and event organisers to understand their visions, preferences, budgets, and any specific requirements for weddings and events
• Present and recommend available wedding and event packages offered by the hotel, tailoring options to suit clients’ needs and preferences
• Provide tours of available event spaces within the hotel, showcasing amenities and features that align with clients’ preferences
• Recommend and coordinate with preferred vendors, including caterers, florists, photographers, musicians, decorators, and any other event service providers
• Negotiate contracts with vendors, review terms, and ensure all details are accurately documented
• Assist in the overall planning process for weddings and events, including developing timelines, layouts, and seating arrangements
• Help clients create and manage their budgets for weddings and events, providing cost estimates and tracking expenses related to the hotel’s services.
• Oversee all aspects of wedding and event days, including coordinating with hotel departments, managing event setup, and ensuring a seamless flow of activities
• Maintain regular and open communication with clients, providing updates and addressing any concerns throughout the planning process
• Coordinate and lead wedding rehearsals or event walkthroughs to ensure everyone involved understands their roles and responsibilities
• Greet and assist guests during weddings and events, providing directions and answering any questions related to the hotel’s services
• Collaborate with the hotel’s events and banquet teams to ensure event spaces are set up according to clients’ specifications and in a visually appealing manner
• Act as the point of contact for any issues or emergencies that may arise during weddings and events, promptly resolving them discreetly
• Conduct post-event follow-up with clients to gather feedback, express gratitude, and ensure their overall satisfaction

REQUIREMENTS FOR THE ROLE:

• Minimum 1 years previous experience in wedding planning, event coordination, or a related role within the hospitality industry
• Preferably Social Media Management experience
• Strong organisational and time-management skills to handle multiple weddings and events simultaneously
• Excellent communication and interpersonal abilities to work effectively with clients, vendors, and hotel staff
• Attention to detail and a commitment to ensuring flawless execution of weddings and events
• Creativity and an eye for design & contribute unique ideas and enhance the overall event experience
• Problem-solving capabilities to handle any challenges that may arise during wedding and event planning and execution
• Flexibility to work irregular hours, including evenings and weekends, based on event schedules
• Proficiency in using event planning software, online tools, and Microsoft Office applications
• Knowledge of wedding and event trends, traditions, and industry best practices
• Customer-centric mindset and a genuine passion for creating memorable experiences for clients and their guests