Bali.Love is an Australian wedding company based in Bali and now looking for Wedding Planner Assistant as part of our growing company!
Reporting to: Wedding Planner / Operations Manager

REQUIREMENTS

• Must be Bali based.
• Must be able to speak & write in English proficient
• Has at least 1 year experience in event planning, hospitality, or a related field is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to remain calm and composed under pressure.
• Attention to detail and a proactive approach to problem-solving.
• Flexibility with working hours, including weekends and evenings as required.
• Proficiency in Microsoft Office and other relevant software.

• Planning and Coordination:

• Assist the Wedding Planner in meeting with couples to understand their vision, preferences, and requirements for their wedding.

• Help create detailed wedding timelines and schedules, ensuring all elements are accounted for and coordinated.

• Vendor Management:

• Coordinate with Vendor Liaison in researching, contacting, and coordinating with various vendors, including florists, caterers, photographers, and entertainment.

• Help manage vendor contracts, payments, and follow-ups to ensure all services are confirmed and on track.

• Logistics and Setup:

• Assist in coordinating venue setup and tear down, ensuring all decorations, seating arrangements, and other details are executed according to plan.

• Help manage the logistics of the wedding day, including transportation arrangements for the couple, wedding party, and guests.

• Event Execution:

• Be present on the wedding day to assist with coordination and ensure everything runs smoothly.

• Address any unexpected issues or last-minute changes, providing solutions and keeping the Lead Wedding Planner informed.

• Guest and Bridal Party Assistance:

• Assist with guest management, including seating arrangements, special requests, and ensuring guests are informed and comfortable.

• Provide support to the bridal party, helping with attire adjustments, managing personal items, and attending to any needs that arise.

• Administrative Tasks:

• Help maintain accurate records of wedding details, budgets, and timelines.

• Assist with managing communication between the couple, vendors, and the Lead Wedding Planner.
• Handle various administrative tasks, such as answering phone calls, responding to emails, and organizing planning materials.