Set in the heart of County Roscommon, Kilronan Castle Estate & Spa is one of Ireland’s most luxurious castle hotels. Renowned for fairytale weddings, opulent accommodations, and world-class service, Kilronan Castle blends timeless elegance with contemporary sophistication. We are currently seeking a highly organized, detail-driven Wedding & Sales Administrator to join our dedicated team.

REQUIREMENTS

• Previous experience in an administrative or event support role, ideally within hospitality or weddings.
• Excellent organizational and time-management skills with strong attention to detail.
• Professional communication skills, both written and verbal.
• Ability to work on multiple tasks simultaneously in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Warm, professional, and polished demeanour with a passion for customer service.
• Flexible approach to working hours, including occasional weekends.

• Provide administrative support for all wedding and event enquiries, bookings, and client communications.
• Prepare and maintain accurate wedding files, contracts, proposals, and function sheets.
• Manage the diary of wedding appointments, showgrounds, and client meetings.
• Act as a point of contact for couples, ensuring all enquiries are responded to promptly and professionally.
• Support the Weddings Manager with planning timelines, checklists, and documentation for each wedding.
• Coordinate with the operations team to ensure all details are communicated clearly and on time.
• Assist with preparing reports, sales figures, etc.
• Support the sales team with follow-up emails, quotations, and general sales administration.
• Liaise with suppliers and vendors to confirm arrangements and maintain strong working relationships.
• Assist with promotional activities, including updating brochures, wedding packages, and occasional support with marketing campaigns.
• Provide a warm and professional welcome to visiting couples and clients.