Weddings and Events Coordinator at SKYPARK AT SANTAS VILLAGE

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Feb, 26

Salary

22.0

Posted On

23 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Customer Service, Team Coordination, Time Management, Vendor Management, Event Planning, Problem Solving, Attention to Detail, Adaptability, Positive Attitude, Interpersonal Skills, Administrative Support, Logistics Management, Social Media Management, Client Relations

Industry

Recreational Facilities

Description

Job Details Level: Experienced Job Location: SPSV Entertainment LLC - Skyforest, CA Position Type: Seasonal Education Level: Not Specified Salary Range: $20.00 - $22.00 Hourly Job Shift: Day Job Category: Other Description The Wedding and Event Coordinator is responsible for coordinating all types of events, including weddings, rehearsals, rehearsal dinners, reunions, dinners, special events in the Reindeer Room, and all other special events. This role also assists with other park events when available and works closely with the event crew. You will work in close collaboration with the Wedding Manager, focusing on the preparation and execution of wedding events. Responsibilities include preparing facilities prior to events, assisting vendors during weddings, and providing administrative support. The ideal candidate will offer outstanding customer service, be a proactive and enthusiastic team player, and have the ability to work independently. This is a Part-Time (on-site) position, with the seasonal opportunity for Full-Time. Availability on weekends and holidays is required. Key Responsibilities: Perform administrative duties, such as answering calls, responding to emails/voicemails, and preparing wedding packets. Maintain up-to-date files for the Events Team. Assist the manager in the execution of wedding events. Ensure proper set-up and tear-down of ceremony and reception sites. Be available to assist wedding guests and answer any questions they may have. Liaise with vendors (e.g., florists, caterers, photographers) to ensure timely delivery of services. Review vendor contracts and manage on-site vendor logistics. Ensure all vendor requirements are met before, during, and after events. Collaborate with the marketing team to promote events and manage social media content for weddings and special events. Assist with event-related promotional campaigns and public relations. Act as the primary point of contact for clients, ensuring their needs are met from planning to execution. Conduct site tours for prospective clients and provide detailed information on event services. Create event timelines and run-of-show schedules for seamless coordination. Ensure that event activities run according to schedule, adjusting for any last-minute changes. Conduct post-event evaluations to identify successes and areas for improvement. Collect and analyze client and guest feedback for future enhancements. Track and manage event supplies, décor, and inventory to ensure proper use and storage. Order event materials as needed, ensuring supplies are replenished in a timely manner. Perform additional duties as assigned. Qualifications Qualifications: Exceptional organizational skills, with the ability to manage multiple projects and deadlines simultaneously. Excellent communication skills, both written and verbal, with a strong focus on client relations and team coordination. Must be able to maintain a positive attitude, even in stressful situations. Positive attitude with a professional and calm demeanor, even under pressure. Ability to remain composed during high-stress situations, both in the office and during events. Ability to work under pressure and handle challenging situations with professionalism and poise. Must display highly skilled management and interpersonal skills (verbal, written, listening and presentation). Must be able to lift 50 pounds or more. Must be able to work outdoors, including: standing, walking, squatting, pulling/pushing, and lifting for majority of shift. Must be highly organized and detailed. Must be adaptable to a high paced environment. Must display excellent communication skills both by phone and in person. Must have excellent time management skills. Must have a drivers license. Must have or be willing to get their food handlers card and responsible service training. Provided and paid for SkyPark. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The Weddings and Events Coordinator is responsible for coordinating various events, including weddings and special events, while assisting with park events as needed. Key tasks include preparing facilities, liaising with vendors, and ensuring smooth execution of events.