JOB SUMMARY:

Shepherd of the Valley Rehabilitation and Wellness is looking for a Weekend Scheduling Coordinator to create, maintain and manage schedules for floor nursing staff in an organized and timely manner.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and work under pressure.
• Familiarity with scheduling software and tools.

EDUCATION, LICENSURE, & EXPERIENCE REQUIREMENTS:

• Previous experience in a similar role, preferably in a healthcare or nursing home setting.
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.
• CNA certification preferred.

• Create and Manage Schedules:
• Develop and maintain nursing staff schedules to ensure adequate coverage for all shifts, in accordance with center facility assessment. Post schedules for staff at least two weeks in advance.
• Adjust schedules based on staffing needs, census fluctuations, new admissions and employee availability.
• Utilize schedule to minimize overtime and temporary agency usage.
• Coordinate with Staff:
• Communicate with nursing staff regarding their schedules, shift changes, and time-off requests.
• Address any scheduling conflicts or issues that arise.
• Communicate daily any change of resident status as pertains to scheduling as needed.
• Maintain Records:
• Keep accurate records of staff attendance, time-off requests, and shift swaps.
• Maintains tracking system for license renewals and OBRA compliance.
• Work closely with center HR/PR/BOM to manage accurate time keeping records to maintain Center compliance with PBJ submissions.
• Ensure compliance with federal and state regulations, labor laws, Center policies, and Union contracts (if applicable) for nursing staff.
• Collaborate with Management:
• Work closely with nursing home management to understand staffing needs and budget targets.
• Communicate with the Director of Nursing regarding open nursing positions.
• Communicate staff reported discrepancies to the ED/DNS to foster positive relationships with staff and reduce turnover.
• Manage and report labor hours on a per patient day basis to the Executive Director and Director of Nursing Services daily.
• Use Schedule Software:
• Utilize scheduling software (where available) to create and update staff schedules.
• Train staff on how to use the scheduling system if necessary.
• Other duties, as assigned.