WEST PALM BEACH, FL FOUNDER SEEKING EXECUTIVE ASSISTANT/PERSONAL ASSISTANT! at The Nanny League, Inc.

Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Personal Assistant, Household Operations Director, Systems-Driven, Asana, Budgeting, Vendor Management, Travel Logistics, Staff Oversight, Project Tracking, Financial Reporting, Research And Development, Confidentiality, Adaptability, Intuition, Discretion

Industry

Individual and Family Services

Description

Overview WEST PALM BEACH/STUART, FL (RELOCATION CONSIDERED) - A high-performing Company Founder and family are seeking an exceptional, career-level EXECUTIVE ASSISTANT / HOUSEHOLD OPERATIONS DIRECTOR to oversee and seamlessly integrate both professional and personal operations. This is a long-term, high-impact role for a sharp, systems-driven, low-anxiety operator who thrives in complexity, anticipates needs before they are spoken, and executes at an elite level. Budget begins at $100,000+, with flexibility for a true rockstar candidate. The schedule is Monday - Friday and offering a hybrid schedule with the ability to work in office and work from home. The candidate must be in office for company meetings and either in office or in home about 50% of the time during the week, but some work from home is permitted. This role exists to ensure the Founder never has to think about the operational details of either business or home life. The Executive Assistant will serve as a strategic right hand; tracking company initiatives, attending meetings, documenting action items, and ensuring direct reports execute on time and at standard. Simultaneously, this individual will oversee the smooth functioning of the Founders’s household, including budgeting, vendor management, travel logistics, staff oversight, and systems creation. On the professional side, responsibilities include attending key company meetings, producing useful agendas and minutes, tracking strategic projects in Asana (strongly preferred), providing weekly and monthly status summaries, identifying bottlenecks, and ensuring accountability without requiring the Founder's intervention. The EA will design and maintain a strategic dashboard to evaluate whether initiatives are on track, delayed, or at risk. Research and development is also a key function; identifying industry conferences, scheduling high-value meetings, vetting new technology platforms, and surfacing strategic opportunities worth the Founders’s time. On the personal and household side, this role requires deep operational ownership. The EA will manage family budgeting and cash flow, ensure all bills are reconciled and paid on time, maintain vendor files, review invoices for discrepancies, reconcile healthcare billing and insurance, and maintain organized tax documentation. Within the first 90 days, the EA will build a comprehensive household budget with weekly and monthly variance reports. The ideal candidate will implement systems for receipt collection, expense categorization, and financial reporting against goals. Household management includes creating daily, weekly, and monthly routines for staff; ensuring flat surfaces are reset nightly; maintaining inventory systems to prevent shortages; managing household vendors (HVAC, plumbing, electrical); pricing and overseeing small projects (obtaining three quotes, vetting contractors, managing timelines); and maintaining full documentation of all utilities, recurring charges, and login credentials. The EA will also oversee or recruit household staff as needed and ensure performance standards are met. Travel management is extensive and detail-oriented. While the Compay Founder may book flights, the EA will book corresponding Marriott accommodations and National rental cars, monitor loyalty programs and credit card points, track balances monthly, coordinate transfers and itineraries, manage vacation logistics, and create detailed packing systems per family member. During travel, the EA ensures transportation, schedules, and logistics are fully handled. Ideally, this candidate is highly fluent in travel rewards systems and points optimization. Additional responsibilities include managing healthcare appointments, scheduling personal and professional commitments, maintaining a master login tracker across all accounts, organizing mail and receipts multiple times weekly, coordinating dry cleaning and errands, overseeing credit card access and permissions, and potentially covering emergency childcare shifts when required. The ideal candidate has 10+ years of high-level Executive Assistant and/or Personal Assistant experience, with deep exposure to private household management. Prior experience creating operational systems from scratch is essential. Candidates should be able to provide sanitized examples of Excel trackers, dashboards, or budgeting tools they have built. Experience managing household budgets, reconciling healthcare invoices, maintaining vendor files, overseeing home maintenance systems, and managing staff is required. Strong written communication skills and prior experience taking corporate minutes are critical. This role requires someone exceptionally sharp. Intelligence, intuition, adaptability, and anticipation are non-negotiable. The candidate must be detail-oriented, proactive, calm under pressure, and capable of producing high output with minimal oversight. Integrity, discretion, persistence, and follow-through are essential. A Type A personality, strong organization, high standards, and the ability to operate with low anxiety in a high-demand environment are key markers of success. A sense of humor and personality that balances intensity with warmth is appreciated. Non-Negotiables: Highly intelligent and a quick learner Experience with Asana (strongly preferred; other PM software considered) Demonstrated household budgeting and financial reconciliation experience Ability to operate with low anxiety under pressure Absolute confidentiality (NDA required) Compensation & Benefits:Starting at $100,000+ annually, with flexibility for exceptional candidates. Full compensation structure and benefits will be discussed directly with qualified applicants. This is a rare opportunity for a strategic operator who thrives on building systems, owning outcomes, and running both business and home operations at a high level. Qualifications BA/BS COLLEGE DEGREE | AA IN RELATED FIELD OF STUDY | OR A MINIMUM OF 5+ YEARS OF PROFESSIONAL NANNY EXPERIENCE UP TO DATE FIRST-AID & CPR CERTIFICATION (WILLINGNESS TO RENEW AS NEEDED) THE ABILITY TO MAKE A ONE-YEAR COMMITMENT UNLESS APPLYING FOR A TEMPORARY POSITION A PASSION FOR WORKING WITH CHILDREN 5+ YEARS OF CHILDCARE EXPERIENCE IN ANY FIELD EXCELLENT WORK AND PERSONAL REFERENCES U.S. DRIVER’S LICENSE (THIS DOES NOT APPLY TO NYC RESIDENTS) MUST BE A COMPETENT SWIMMER (IF AND WHEN REQUIRED) NON-SMOKER MUST BE LIVE-SCANNED AND REGISTERED WITH TRUSTLINE IF YOU ARE CA RESIDENT WILLINGNESS TO SIGN OUR NO-CELL PHONE DRIVING SIGNED GUARANTEE MUST BE ELIGIBLE TO WORK IN THE U.S. WILLINGNESS TO COMPLETE OUR STOP THE SILENCE TRAINING UPON MEMBERSHIP Hourly Rate Targeted Annual Gross Salary (Min) USD $100,000.00/Yr. Targeted Annual Gross Salary (Max) Number of Hours Per Week 40

Responsibilities

The Executive Assistant will serve as a strategic right hand, tracking professional initiatives, attending meetings, documenting action items, and ensuring direct reports execute tasks while simultaneously overseeing the smooth functioning of the Founder's household operations, including budgeting and vendor management.