weThink - Executive Assistant at JobRack

, , South Africa -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

2500.0

Posted On

23 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inbox Management, Calendar Management, Written English, Judgment Calls, Systems-Oriented Mindset, Workflow Improvement, Discretion, Reliability, Google Suite, Notion, Slack, Productivity Tools

Industry

Outsourcing/Offshoring

Description

Be responsible for managing information flow, priorities, and execution. Full-time with a monthly salary of $2,000–$2,500 I started weThink as an analytics startup focused on helping high-stakes teams perform better under pressure. We work closely with U.S. Department of Defense partners and other complex organizations where clarity, precision, and good decision-making really matter. What we build sits at the intersection of data, human behavior, and real-world execution. We’re a small, global team working across the US, Asia, and Europe. We value trust, calm execution, and high standards without chaos. Things move fast here, but we care deeply about doing work properly, building systems that last, and supporting each other as humans—not just roles. We’re looking for an Executive Assistant to the Founder & CEO who acts as a true extension of me. This is someone who takes full ownership of information flow, communication, and follow-through, and who enjoys creating clarity so I can stay focused on strategy, partnerships, and growth. 🧠 Own inbox and calendar management across business and some personal matters 📅 Coordinate scheduling, meetings, and travel across multiple time zones 📝 Draft emails, messages, and documents independently in my voice 🔁 Track follow-ups and ensure commitments don’t slip through the cracks 🗂️ Create and maintain systems in Notion for projects, decisions, and documentation 🤝 Coordinate with a global team and delegate tasks when needed 📊 Support operational execution across multiple parallel initiatives This is a full-time role with flexible hours, requiring at least 4 hours of overlap with the US Mountain Time (MT) zone. Must-have requirements ✅ Prior experience supporting a founder or senior executive in a fast-moving environment ✅ Proven ownership of inbox and calendar management ✅ Strong written English and ability to represent an executive’s voice accurately ✅ Comfort making judgment calls with incomplete information ✅ Systems-oriented mindset with strong follow-through ✅ Experience improving workflows or documenting repeatable processes ✅ High discretion and reliability ✅ Fluency with Google Suite, Notion, Slack, and modern productivity tools Brownie points ⭐ Comfort using AI-enabled productivity tools ⭐ Long-term interest in executive support as a craft, not a stepping stone The ideal candidate is calm, proactive, and quietly confident. They think a few steps ahead, communicate clearly, and take pride in protecting another person’s focus. They’re steady under pressure, highly organized, emotionally intelligent, and comfortable working with a decisive founder who has high expectations. What’s in it for you? 💰 Salary: $2,000–$2,500 USD per month* 🌍 Full-time role, fully remote 🏖️ 20 days paid time off per year (use them when you need them) 🤒 Paid sick leave 🕒 Flexible working hours with trust and autonomy 📈 Long-term role with real responsibility and impact 🧠 Exposure to high-level decision-making and strategy *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor. This is our typical hiring process - occasionally, it may include extra steps. For this role, JobRack is partnering with weThink to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage. ✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs). ❓ New to remote work? Check out our handy FAQ: jobrack.eu/jobseeker-faq

Responsibilities

The Executive Assistant will manage information flow, communication, and follow-through for the Founder & CEO. This includes coordinating scheduling, meetings, and travel, as well as maintaining systems for projects and documentation.