Wholesale Administrator at Cariloha

Sandy, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sales Support, Customer Service, Inventory Management, Order Processing, Trade Show Coordination, Retail Operations, B2B Operations, Communication, Organization, Detail-Oriented, Microsoft Office, CRM Systems, MarketTime, EDI Platforms, Problem Solving, Team Collaboration

Industry

Retail

Description

Description Location: Sandy, UT Department: Wholesale Reports To: Sr. VP of Wholesale About Cariloha Cariloha is a premium, omni-channel brand offering ultra-soft, sustainable bedding, bath, and apparel made from bamboo viscose. Inspired by the Caribbean and the spirit of Aloha, we deliver eco-luxury that lets customers feel like they’re on vacation every day. As a Certified B Corporation, we’re committed to high standards of sustainability, transparency, and social impact. With 70+ stores in 16 countries, we’re growing fast—and looking for passionate team members who share our values. Position Overview We’re seeking a highly organized, detail-oriented, and enthusiastic Wholesale Administrator to support our fast-growing wholesale division. This role is pivotal in ensuring smooth operations across sales, customer service, trade shows, and retail partnerships. The ideal candidate thrives in a dynamic environment, enjoys being the go-to support for a busy sales team, and can juggle multiple priorities with grace and precision. Requirements Key Responsibilities Sales & Account Support Serve as the primary liaison between sales reps and internal teams for account setup, order entry, and follow-up Manage daily inventory requests and coordinate fulfillment for key retailers (e.g., Dillard’s, Macy’s, Living Spaces) Assist in customer meetings and follow-up communications Process wholesale, retail, and online transactions Support sales reps with product questions, merchandising needs, and display coordination Customer Service Respond to customer inquiries via phone and email with professionalism and empathy Assist with re-orders, returns, and order tracking Maintain accurate documentation of all customer interactions Set up and onboard new designer and small business accounts Trade Shows & Events Coordinate logistics for Las Vegas, High Point, and Buying Group shows Order and manage samples, displays, swag, and shipping Oversee travel arrangements and booth setup for sales team Develop and maintain a consistent trade show process Retail & B2B Operations Set up SKUs, pricing, and product data for retail partners Coordinate marketing assets for retailer websites, social, and in-store promotions Manage POP materials and store locator updates Serve as the internal point of contact for retail account needs and troubleshooting Support EDI setup and execution for retail partners Sales Team Onboarding Create a seamless onboarding experience for new sales hires Manage procurement of laptops, business cards, and supplies Website & Software Support Assist with product launches on B2B platforms Support CRM, MarketTime, and other wholesale software tools Financial & Reporting Collaborate with Accounting on past-due balances, commission tracking, and buying group payments Run reports and resolve invoice discrepancies as needed Qualifications 3+ years in an administrative, sales support, or wholesale operations role Strong interpersonal skills and ability to work with diverse personalities Excellent verbal and written communication Highly organized, detail-oriented, and results-driven Comfortable working independently and managing multiple priorities Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Microsoft Teams, and Google Suite Experience with CRM systems, MarketTime, or EDI platforms a plus What We Offer Competitive salary Medical, Dental, Vision, and Life Insurance 401(k) with company match Generous PTO and paid holidays Flexible work scheduling and telecommuting options Gym membership options Weekly and monthly recognition rewards Annual “Live Your Dream” employee awards ($2,500 each) Product discounts and giveaways Frequent company events and catered meals Annual one-on-one financial consulting

Responsibilities

The Wholesale Administrator will serve as the primary liaison between sales reps and internal teams, managing account setup, order entry, and customer inquiries. This role also involves coordinating logistics for trade shows and supporting the sales team with various operational tasks.