WLM-2025-38 Administrative Analyst 4 (Internal Posting) at NJ Department of Environmental Protection

Trenton, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

136605.0

Posted On

24 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fiscal Management, Analytical Skills, Procurement, Grants Management, Contract Processes, Leadership, Supervisory Ability, Collaboration Skills, Process Improvements, Budget Execution, Policy Development, Regulatory Compliance, Documentation, Performance Evaluation, Staff Oversight, Administrative Procedures

Industry

Government Administration

Description

Open to: Program-Wide Work Week: NL (35-hour) Work Week Salary: (R29) $92,710.53 - $136,605.03 Opening Date: 12/23/2025 Closing Date: 1/6/2025 Existing Vacancies: TBD Program/Location Department of Environmental Protection Watershed & Land Management Assistant Commissioner, Watershed & Land Management 501 East State Street Trenton, NJ 08625 Scope of Eligibility Open to permanent employees who work for the Watershed and Land Management Program and meet the requirements below. IMPORTANT NOTICE: Please be advised that a promotional examination has been announced for this position by the CSC (Symbol #: PS3166G). The selected provisional candidate may be impacted once the promotional list is issued, based on the outcome of the examination results. Description Under the general supervision of a supervisory official in a state department, institution, or agency, performs duties of significant difficulty and/or supervises staff involved with review, analysis, and appraisal of current department administrative procedures, organization, and performance, and prepares recommendations for changes and/or revision therein; Supervises staff and work activities. Prepares and signs official performance evaluations for subordinate staff; does other related duties as required. Specific to the Position Analyze, review and implement fiscal procedures to ensure completeness, accuracy, and fiscal responsibility across WLM programs. Provide oversight and guidance to staff in processing payment vouchers, purchase orders, invoices, and contract documents in accordance with DEP and State procurement policy. Supervise the preparation and tracking of grants, task orders, and fiscal documentation to ensure timely, compliant, and efficient processing. Develop and improve internal policies and standard operating procedures that align with evolving state and federal regulations. Collaborate with the Assistant Director, fiscal officers, and program managers to identify process improvements, resolve fiscal discrepancies, and support programmatic budget execution. Coordinate with OTPLA preparation, review, and amendment of contracts and grants to ensure full compliance with DEP procedures. Support priority projects on behalf of WLM's AC and AD advancing the mission and operational priorities of WLM. Preferred Skill Set Strong fiscal management and analytical skills, with experience overseeing procurement, grants, and contract processes in compliance with State and DEP policies. Demonstrate leadership and supervisory ability, be capable of developing internal procedures, and possess strong collaboration skills to work with program leadership and external partners. Support high-priority projects and drive process improvements that align with WLM’s operational and regulatory goals. Requirements Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for the recommendation, planning, and/or implementation of improvements in a business or government agency. OR Possession of a Bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. OR Possession of a Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and three (3) years of the above-mentioned professional experience. NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. License Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Benefits As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes: Paid Benefit Leave Holiday Pay Alternative Workweek Program* Telework* Pension Deferred Compensation Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance Flexible and Health Spending Accounts (FSA/HSA) Commuter Tax Savings Program Public Service Loan Forgiveness (PSLF) Tuition Reimbursement* *Pursuant to the State/Department's policy, procedures, and/or guidelines. Residency All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”. Authorization to Work Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States. SAME Applicants If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program, email [email protected], or call CSC at (609) 292-4144 and select Option #3. Veteran's Preference To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/ Equal Opportunity Employment The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision. DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date. The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

Responsibilities

The Administrative Analyst 4 will analyze, review, and implement fiscal procedures while supervising staff involved in administrative tasks. They will also develop internal policies and collaborate with program leadership to support budget execution and process improvements.